Executive Assistant to CEO

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: - ( - )

Experience: 2+ yrs

Location: Pune

As a Executive Assistant to the CEO, you will serve as the strategic partner and operational backbone, ensuring seamless coordination across all facets of the executive’s schedule and initiatives. You will manage complex calendars, orchestrate high-impact meetings, and anticipate needs to enable the leader to focus on vision and growth. Your role will encompass rigorous document preparation, communication facilitation, and project oversight to drive business objectives forward. By embodying proactive problem-solving and meticulous attention to detail, you will help sustain a culture of excellence and agility at the highest level of the organization.

Requirements

• Manage and optimize the CEO’s calendar, including travel and meeting logistics.
• Coordinate and prepare agendas, minutes, and follow-up action items for board and executive meetings.
• Draft and proofread executive correspondence, reports, and presentations.
• Serve as primary liaison between the CEO and internal/external stakeholders.
• Lead cross-functional projects, ensuring timely delivery and alignment with business goals.
• Monitor and report on key performance metrics and project milestones.
• Prepare and deliver briefing documents for strategic decision-making.
• Manage confidential and sensitive information with discretion and integrity.
• Implement process improvements to enhance operational efficiency.
• Support special initiatives such as corporate events, mergers, or acquisitions.
• Bachelor’s degree in Business Administration, Communications, or related field.
• Minimum 2 years of executive assistant experience in a fast-paced environment.
• Demonstrated organizational skills with the ability to juggle multiple priorities.
• Exceptional written and verbal communication abilities.
• Proven project management experience, preferably with PMI or similar frameworks.
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
• Strong analytical and problem-solving capabilities.
• Excellent interpersonal skills and a collaborative mindset.
• High level of integrity and ability to handle confidential information.
• Adaptability to dynamic priorities and a proactive attitude.