Project Coordinator

This role is for one of Weekday’s clients

Salary range: Rs 500000 - Rs 3000000 (ie INR 5 - 30 LPA)

Min Experience: 4+ years

Location: Bengaluru, Karnataka, India

JobType: full-time

We are looking for an organised and proactive Project Coordinator with 4-7 years of experience in project coordination, engineering project management, or vendor management. The role primarily focuses on business coordination, vendor management, engineering delivery governance, User Acceptance Testing (UAT), and final project sign-off.

The ideal candidate should have a good understanding of electrical engineering documentation and EPLAN workflows, along with strong stakeholder management and project tracking capabilities. This is not a hands-on EPLAN design role; instead, the candidate will coordinate between business stakeholders, internal engineering teams, and external vendors to ensure timely and accurate delivery of engineering documentation.

The candidate should be capable of independently managing project timelines, tracking deliverables, resolving dependencies, coordinating reviews, and driving work through UAT and final approval.

Requirements

Key Responsibilities

1. Business and Stakeholder Coordination

• Interact with business users, engineering teams, and stakeholders to understand project requirements, priorities, scope, and expected deliverables.
• Translate business requirements into clearly defined vendor work packages, milestones, responsibilities, and delivery timelines.
• Facilitate communication between business stakeholders, engineering teams, and external vendors.
• Conduct regular project status meetings and maintain minutes of meetings, action trackers, and decision logs.

2. Vendor and Project Delivery Management

• Coordinate with external engineering vendors responsible for developing, modifying, and updating EPLAN drawings and engineering documentation.
• Maintain project trackers covering deliverables, owners, planned dates, actual completion, dependencies, review status, and pending actions.
• Follow up regularly with vendors to ensure timely completion of committed deliverables.
• Identify schedule delays, risks, dependencies, and blockers, and drive timely escalations and corrective actions.
• Support change requests and ensure changes to project scope, timelines, and deliverables are documented, approved, and communicated.

3. Engineering Documentation and Review Coordination

• Coordinate the submission of EPLAN deliverables to business and engineering stakeholders for technical and business reviews.
• Consolidate review comments, communicate feedback to vendors, and track corrections until closure.
• Ensure engineering drawings, supporting documents, revision histories, and approval records are properly maintained.
• Coordinate document review cycles, drawing revisions, and final engineering handovers.

4. UAT and Sign-off Management

• Plan and coordinate User Acceptance Testing (UAT) with business users and relevant engineering stakeholders.
• Track UAT observations, defects, and feedback, assigning corrective actions to vendors.
• Ensure timely resolution, closure, and retesting of identified issues.
• Obtain formal business and user acceptance after successful completion of UAT.
• Ensure final deliverables meet agreed requirements and are formally signed off.

5. Project Reporting and Governance

• Prepare weekly project status dashboards covering planned versus completed deliverables, overdue items, UAT progress, risks, issues, and vendor performance.
• Monitor project milestones and maintain visibility into delivery progress.
• Track open actions and ensure accountability across internal teams and external vendors.
• Maintain accurate project documentation and support delivery governance activities.

Must-Have Skills and Qualifications

• 4-7 years of experience in Project Coordination, Engineering Project Management, Engineering Services, or Vendor Coordination.
• Strong experience coordinating with business users, internal engineering teams, and third-party engineering vendors.
• Hands-on experience in project planning, milestone tracking, action management, and schedule governance.
• Experience managing project risks, issues, dependencies, and escalations.
• Experience coordinating UAT, tracking defects and observations, and obtaining formal business sign-off.
• Strong stakeholder management, follow-up, communication, and cross-functional coordination skills.
• Good working knowledge of Microsoft Excel, PowerPoint, and project status reporting.
• Excellent written and verbal communication skills, with the ability to clearly communicate requirements, progress, risks, and dependencies.

Good-to-Have Skills

• Exposure to EPLAN, EPLAN P8, Electrical CAD, or electrical engineering documentation.
• Knowledge of industrial automation, control-panel engineering, manufacturing, or engineering services.
• Understanding of electrical schematics, wiring diagrams, panel layouts, device/component data, and Bills of Materials (BOMs).
• Familiarity with engineering change requests, drawing revisions, document review cycles, and final engineering handovers.
• Ability to facilitate technical discussions between engineering stakeholders and external vendors.

EPLAN Knowledge Expectations

The candidate is not expected to be an expert EPLAN developer or hands-on electrical designer. However, a working understanding of EPLAN workflows and engineering deliverables is essential.

The candidate should be comfortable coordinating discussions and delivery activities involving:

• Electrical schematics and wiring documentation.
• Control-panel layouts and engineering drawings.
• Component and device data.
• Bills of Materials (BOMs).
• Drawing revisions and engineering change requests.
• Engineering documentation review and final handover.

Expected Delivery Workflow

Business Requirement → Scope Clarification → Vendor Assignment → Delivery Tracking → Business Review → Rework / Comment Closure → UAT → Final Approval & Sign-off

Key Screening Keywords

Project Coordinator, Engineering Coordinator, Project Coordination, Vendor Management, EPLAN, EPLAN P8, Electrical Engineering, Electrical CAD, Project Tracking, Stakeholder Management, UAT, Sign-off, Engineering Documentation, Control Panel, Electrical Schematics, Wiring Diagrams, Engineering Change Requests, Project Delivery.

Key Skills

Must-Have: Project Coordination, Vendor Management, User Acceptance Testing (UAT), Stakeholder Management

Good-to-Have: EPLAN, Electrical CAD, Control Panel Engineering, Engineering Documentation