Administrative Assistant

About this role:

At Wells Fargo, an Administrative Assistant provides administrative support across a range of business activities and processes. You will coordinate activities, prepare and organize information, process administrative transactions, and help support effective operations across the work group.

In this role, you will:

• Coordinate calendars, meetings, travel, communications, supplies, equipment, records, and other administrative activities
• Prepare reports, presentations, correspondence, and meeting materials by gathering and organizing information from multiple sources
• Process expenses, invoices, payroll information for employees eligible for overtime, and related administrative transactions in accordance with established procedures
• Identify opportunities to improve administrative processes within your work and the broader work group
• Work independently under moderate supervision and exercise judgment to resolve low- to medium-risk administrative issues
• Communicate with team members, the functional area, and internal or external contacts on a range of administrative matters, escalating non-routine questions when appropriate

Required Qualifications:

• 1+ year of administrative support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education

Desired Qualifications:

• Experience supporting calendars, meetings, records, correspondence, supplies, or other routine administrative activities
• Skill in preparing reports, correspondence, meeting materials, or similar business documents
• Experience following established policies, procedures, risk requirements, or controls
• Ability to organize and interpret information to support business activities and decisions
• Experience coordinating projects or activities and working with stakeholders to support business needs

Job Expectations:

• Provide administrative and secretarial support to management teams, departments, and/or senior executives.
• Coordinate and schedule meetings, calendars, and administrative activities.
• Manage office supplies and equipment ordering and support day-to-day office operations.
• Coordinate with other administrative/ executive assistants to ensure smooth workflow and scheduling.
• Support payroll-related administration for employees eligible for overtime and prepare overtime reports as required.
• Handle calls, correspondence, emails, documentation, and general administrative requests.
• Establish, maintain, and follow office procedures and administrative processes.
• Serve as an information resource for company policies and procedures.
• Maintain confidentiality while handling sensitive employee, business, and executive information.
• Demonstrate strong communication, coordination, organization, attention to detail, and stakeholder-management skills.

Posting End Date:

*Job posting may come down early due to volume of applicants.

We Value Equal Opportunity

Wells Fargo is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other legally protected characteristic.

Employees support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company. They are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.

Candidates applying to job openings posted in Canada: Applications for employment are encouraged from all qualified candidates, including women, persons with disabilities, aboriginal peoples and visible minorities. Accommodation for applicants with disabilities is available upon request in connection with the recruitment process.

Applicants with Disabilities

To request a medical accommodation during the application or interview process, visit Disability Inclusion at Wells Fargo.

Drug and Alcohol Policy

Wells Fargo maintains a drug free workplace. Please see our Drug and Alcohol Policy to learn more.

Wells Fargo Recruitment and Hiring Requirements:

a. Third-Party recordings are prohibited unless authorized by Wells Fargo.

b. Wells Fargo requires you to directly represent your own experiences during the recruiting and hiring process.

c. Please be prepared to provide accurate information and supporting documentation in connection with any lawful employment and education verification conducted by Wells Fargo.