Executive Assistant

Wellspring College is a leading co-education day and boarding school founded by experienced academics and education administrators who share a common goal of restoring excellence to Nigeria’s educational system. We are committed to providing a transformative learning experience that equips our students with the skills, knowledge, and character to succeed in today’s rapidly changing world.

With a diverse student body of over 700 individuals from different ethnic backgrounds, we are proud to foster a culture of exclusivityand respect for all. Our immersive curriculum is designed to challenge and inspire students to reach their full potential, while our dedicated faculty and staff provide personalized attention and support to help each student thrive. We offer a wide range of extracurricular and non-academic activities, including sports, music, arts, vocational training, entrepreneurship programme, and leadership programme, that help our students develop well-rounded skills and interests.

We are recruiting to fill the position below:

Job Title: Executive Assistant

Location: Lagos
Employment Type: Full-time

Job Summary

• We are seeking a mature, highly organised, discreet, and resilient Executive Assistant to provide high-level administrative, executive, and financial support to the Board Chairman.
• This role requires a person of unquestionable integrity, sound judgement, strong attention to detail, and the ability to remain composed and effective under pressure. The ideal candidate must demonstrate flexibility, anticipate needs, exercise initiative, and maintain the highest standards of professionalism and confidentiality.
• The successful candidate will be responsible for managing the Chairman’s schedule, coordinating meetings and engagements, handling confidential information, supporting financial and administrative activities, and ensuring the effective management of the Chairman’s professional commitments.

Key Responsibilities
Executive and Administrative Support:

• Coordinate travel arrangements, itineraries, accommodation, and related logistics.
• Manage the Chairman’s calendar, appointments, meetings, and official engagements.
• Follow up on assigned tasks, decisions, and outstanding matters to ensure timely completion.
• Screen and prioritise calls, emails, visitors, and requests requiring the Chairman’s attention.
• Prepare correspondence, reports, presentations, meeting agendas, and briefing notes.

Financial and Accounting Support:

• Maintain accurate records of expenses, reimbursements, payments, and related documentation.
• Review invoices, receipts, and supporting documents for accuracy and completeness.
• Support financial reconciliations and expenditure tracking where required.
• Assist with the preparation, review, and monitoring of budgets, expense records, and financial reports as required.
• Ensure that financial transactions and records are handled with accuracy, confidentiality, and appropriate accountability.

Meetings and Stakeholder Coordination:

• Handle official enquiries and interactions with tact, courtesy, and sound judgement.
• Facilitate effective communication between the Chairman and relevant stakeholders.
• Prepare meeting materials, take minutes where required, and track action points.
• Organise meetings with board members, senior executives, business associates, and other stakeholders.

Confidentiality and Professional Conduct:

• Demonstrate honesty, loyalty, accountability, and ethical conduct in all professional dealings.
• Maintain professional boundaries while building a relationship of trust with the Chairman.
• Handle sensitive personal, business, financial, and organisational information with strict confidentiality.
• Exercise discretion in managing privileged information and sensitive engagements.

Operational and Personal Effectiveness:

• Undertake additional executive support responsibilities within the scope of the role.
• Remain available for flexible working hours and occasional work outside standard office hours, as business demands require.
• Anticipate the Chairman’s administrative needs and proactively identify solutions.
• Manage competing priorities and urgent requests without compromising accuracy or service quality.

Qualifications and Experience

• A recognised accounting or finance professional qualification will be an added advantage.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, Outlook, and PowerPoint.
• A Bachelor’s Degree or HND in Accounting, Finance, Business Administration, or a related discipline.
• Excellent written and verbal communication skills.
• Demonstrable experience in financial documentation, expense management, budgeting, or basic accounting processes.
• Proven experience in a similar role, preferably supporting a Board Chairman, CEO, Managing Director, or other senior executive.

Required Competencies and Personal Attributes:
The ideal candidate must demonstrate:

• Resilience: Remains composed, dependable, and productive under pressure and when managing demanding schedules.
• Professionalism: Maintains a polished, dependable, and service-oriented approach to work.
• Interpersonal effectiveness: Communicates confidently and respectfully with individuals across different levels of seniority.
• Maturity and sound judgement: Able to handle sensitive situations responsibly and make appropriate decisions within delegated authority.
• Organisation and attention to detail: Able to coordinate multiple activities, maintain accurate records, and meet deadlines.
• Flexibility and adaptability: Willing to adjust working hours and arrangements in response to the Chairman’s schedule and business requirements.
• Proactiveness: Anticipates needs, takes initiative, and follows through on commitments without constant supervision.
• Integrity and discretion: Demonstrates honesty, trustworthiness, confidentiality, and ethical conduct.

Method of Application
Interested and qualified candidates should send their CV to: [email protected]using the Job Title as the subject of the email.

Application Deadline: 13th November, 2026.