Project Management Intern

Role Summary

We are looking for a motivated and detail-oriented Project Management Intern to support delivery operations across software development projects. This is a hands-on role designed for someone who wants to learn project delivery from the inside - not by watching, but by doing.

You will own the operational heartbeat of our delivery team: keeping trackers up to date, supporting Agile ceremonies, maintaining our project documentation system, and making sure nothing falls through the cracks. You will work directly with the Senior PM and cross-functional teams, gaining real exposure to AI product delivery, sprint-based development, and professional project operations.

What You Will Do

1. Delivery Administration & Tracker Management

Maintain and update the Project Workbook / Master Tracker on a daily and weekly basis, reflecting current story status, sprint assignments, and blockers

Update the Decision Log, Risk & Issue Register, and Change Request log after each meeting or ceremony

Ensure all project documents are filed in the correct folder using established naming conventions (e.g. YYYY-MM-DD_Topic)

Prepare and distribute weekly status report drafts for PM review

2. Agile Ceremony Support

Document Daily Scrum meetings - record the standup agenda, capture blockers, and post the summary to the team channel

Facilitate Sprint Retrospectives - use structured formats (e.g. Start/Stop/Continue or 4Ls), capture themes, and document action items with owners and due dates

Support Sprint Planning by drafting sprint plans, capturing committed stories and capacity, and ensuring acceptance criteria are documented

Capture Sprint Review notes and update story completion status post-demo

Archive completed sprint artefacts (Sprint Plans, Retro Reports) to the correct project folder

3. Meeting Notes & Documentation

Take structured meeting notes during all project ceremonies and stakeholder sessions

Publish meeting notes within 24 hours in the 03 Meeting Notes folder using correct naming conventions

Escalate decisions and action items from meeting notes into the appropriate logs (Decision Log, RAID Log)

Support onboarding of new team members by ensuring documentation is current and navigable

4. Communication & Coordination

Send meeting reminders and agendas ahead of ceremonies

Follow up on outstanding action items and surface blockers to the PM

Coordinate logistics for sessions: scheduling, link sharing, recording management

Help maintain the team roster and stakeholder map

What You Will Learn

This role is structured as an apprenticeship, not just a support function. By the end of your internship, you will have hands-on experience with:

How software delivery projects are structured and run

Sprint-based Agile delivery: ceremonies, artefacts, and the PM role within them

Professional project documentation - what good looks like and why it matters

How to maintain a real-world RAID Log, Decision Log, and Master Tracker

Facilitation fundamentals: running structured meetings with real teams

The difference between administrative task execution and delivery thinking

What We Are Looking For

Required

Currently enrolled in a degree programme (Business Administration, IT, Engineering, Project Management, or related)

Strong attention to detail - you notice when things are missing or inconsistent

Excellent written communication - clear, concise, and professional

Comfortable working with spreadsheets (Google Sheets or Excel) and documents (Google Docs or Word)

Reliable and self-directed - you follow through without being chased

Eager to learn delivery methodology, not just complete tasks

Nice to Have

Prior exposure to Agile or Scrum (coursework, student projects, or personal study)

Familiarity with project management tools (Notion, Jira, Trello, Asana, or similar)

Basic understanding of software development or AI/tech products

Experience taking structured meeting notes in a professional or academic setting

How Success Is Measured

At the 30-day mark, you will be independently running Daily Scrums and maintaining trackers with minimal corrections. At 60 days, you will be facilitating retrospectives end-to-end and producing meeting notes that require no substantial edits. At 90 days, you will proactively surface risks and actions without being prompted, and delivery documentation will be consistently current and well-organised.

What This Role Is Not

This is not a passive observer role. You will run real ceremonies and own real artefacts from week one.

This is not a general admin role. Every task connects to delivery outcomes and project health.

This is not a solo role. You will collaborate with PMs, engineers, and product owners - strong communication matters.

How to Apply

Submit a brief cover letter (no more than one page) explaining: (1) why you are interested in project delivery and AI product work specifically, and (2) describe a time you kept something organised under pressure - a project, event, or team effort. Attach your CV.

We review applications on a rolling basis.