Project Coordinator

This is a remote position.

Project Description

The client is transforming its standalone hospital information systems into a unified, standardized, and integrated Clinical Information Solution (CIS), known as Symbio.

The Project Coordinator - Scheduler will support the Provincial Clinical Information Solution Program by developing, maintaining, monitoring, and reporting on integrated project schedules using dynamic forecast scheduling methodology.

The successful candidate will coordinate schedule inputs across multiple workstreams, track milestones and deliverables, manage dependencies, identify schedule variances and risks, and support timely reporting and follow-up.

Responsibilities

• Develop and maintain integrated project schedules covering workstream activities, milestones, dependencies, and resource availability.
• Apply dynamic forecast scheduling methodology to maintain realistic and current project timelines.
• Coordinate schedule updates with project managers, workstream leads, stakeholders, and supporting teams.
• Update forecast dates based on actual progress, revised estimates, approved changes, resource constraints, and emerging risks.
• Track milestones, deliverables, schedule variances, dependencies, and impacts on downstream activities.
• Identify scheduling conflicts, risks, and constraints and escalate issues to the appropriate project leads.
• Coordinate project meetings, including scheduling, agendas, logistics, materials, meeting minutes, decisions, and action items.
• Maintain project documentation, decision logs, action logs, risk registers, dependency trackers, and deliverable trackers.
• Prepare monthly, quarterly, and ad hoc project status and schedule reports.
• Monitor resource availability and scheduling constraints affecting project delivery.
• Maintain accurate schedule inputs, coordination records, and project information in JIRA and designated project tools and shared drives.
• Support governance committees, working groups, and stakeholder engagements.
• Standardize scheduling templates, reporting practices, documentation, and coordination processes across workstreams.
• Recommend improvements to project forecasting, action tracking, reporting, and coordination tools.
• Facilitate knowledge transfer and mentor New Brunswick program personnel to support long-term program sustainability.

Deliverables

• Integrated and regularly updated project schedules and forecasts.
• Milestone, dependency, resource constraint, and schedule variance tracking.
• Meeting agendas, materials, minutes, decision records, and action logs.
• Monthly, quarterly, and ad hoc project status and schedule reports.
• Current deliverable trackers and risk, decision, action, and dependency logs.
• Standardized project documentation, SOPs, templates, and coordination tools.
• Process improvement recommendations and knowledge transfer to program staff.

Requirements

Mandatory Requirements

• Post-secondary education in a health-related field, such as Health Sciences, Health Informatics, Public Health, or a related discipline. Equivalent training and relevant experience supporting large-scale CIS projects or digital health programs will also be considered.
• Minimum 2 years of demonstrated experience supporting project schedule management using dynamic forecast scheduling methodology and general project coordination within a CIS program or similar clinical digital health initiative.
• Minimum 2 years of experience coordinating multiple stakeholder groups, concurrent workstreams, governance groups/committees, and assisting with complex forecast scheduling for a CIS.
• Must be available to start on or about November 23, 2026, or earlier if possible.

Preferred / Scored Qualifications

• 1-2 years of experience managing integrated project schedules using dynamic forecast scheduling methodology in healthcare or similarly complex environments.
• 1-2 years of experience supporting clinical or health service transformation projects, including documentation, reporting, meeting coordination, and action tracking.
• 1-2 years of experience supporting project governance, steering committees, clinical advisory groups, or working groups.
• Bilingual proficiency in French and English, written and verbal, with the ability to lead engagements, communications, and training in both languages.
• 3+ years of hands-on experience with Microsoft Office 365, including Excel, Word, PowerPoint, Visio, Outlook, Teams, Zoom, and Atlassian JIRA.
• Formal training in project management or process improvement methodologies such as Prosci, APMP, Lean Six Sigma, or equivalent.