Logistics Assistant – Distribution_SC5

DEADLINE FOR APPLICATIONS

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world’s largest humanitarian organization saving lives in emergencies and using food assistance to build a pathway to peace, stability and prosperity, for people recovering from conflict, disasters and the impact of extreme weather shocks.

At WFP, people are at the heart of everything we do and the vision of the future WFP workforce is one of diverse, committed, skilled, and high performing teams, selected on merit, operating in a healthy and inclusive work environment, living WFP's values (Integrity, Collaboration, Commitment, Humanity, and Inclusion) and working with partners to save and change the lives of those WFP serves.

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WHY JOIN WFP?

• WFP is a 2020 Nobel Peace Prize Laureate.
• WFP offers a highly inclusive, diverse, and multicultural working environment.
• WFP invests in the personal & professional development of its employees through a range of training, accreditation, coaching, mentorship, and other programs as well as through internal mobility opportunities.
• A career path in WFP provides an exciting opportunity to work across the various country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people across the globe.
• We offer an attractive compensation package (please refer to the Terms and Conditions section of this vacancy announcement).

CONTEXT AND OBJECTIVES:

The Global Fund through Plan International Liberia supports logistics services at the Central Medical Store (CMS) to ensure the efficient receipt, storage, transportation and nationwide distribution of medicines and health commodities. The CMS network now serves all fifteen (15) counties of Liberia, including remote and hard-to-reach locations.

OBJECTIVE OF THE POSITION:

The objective of this position is to support and monitor distribution operations, strengthen last-mile delivery visibility, ensure accountability during transportation, and guarantee timely delivery of health commodities to health facilities across Liberia.

ROLES AND RESPONSIBILITES:

· Perform loading operations, monitor truck movements and ensure compliance with distribution plans and SOPs.

· Serve as focal point for last-mile delivery monitoring across all 15 counties.

· Undertake frequent field missions, including remote and hard-to-reach areas, to verify deliveries and resolve distribution challenges.

· Certify quantities, products, batch numbers and documentation before dispatch.

· Inspect vehicle conditions prior to loading and ensure compliance with health commodity transport requirements.

· Support management and performance monitoring of logistics service providers.

· Maintain delivery tracking records, proof of delivery documentation and distribution reports.

· Support data quality and integrity in RITA (Relief Item Tracking Application) and other logistics information systems.

· Collect and analyze operational data on deliveries, losses, lead times and transporter performance.

· Identify, document and escalate distribution risks, security concerns, delays, damages and losses.

· Maintain an organized filing and archiving system.

· Perform other related duties as assigned.

DELIVERABLES:

· Ensure accurate dispatch of stock and completion of documentation.

· Support successful monitoring of last-mile deliveries nationwide.

· Minimize losses and damage during transport.

· Provide timely responses to management requests.

· Submit mission and quarterly reports on time.

KEY PERFORMANCE INDICATORS (KPIs)

· At least 95% of planned deliveries completed within schedule.

· 98% delivery accuracy rate.

· 100% proof of delivery collection.

· Mission reports submitted within 5 working days after each mission.

· Quarterly distribution performance report submitted within 15 days after each distribution cycle.

· Less than 1% transport-related losses or damage.

· All 15 counties covered according to approved distribution plans.

REPORTING REQUIREMENTS

A mission report is mandatory after each field mission and must include locations visited, deliveries verified, findings, risks, corrective actions, photographs where applicable, and recommendations. A consolidated quarterly report shall be produced following each distribution cycle covering operational performance, county coverage, transporter performance, incidents, lessons learned and recommendations.

QUALIFICATIONS & EXPERIENCE REQUIRED

Education: Completion of secondary education and post-secondary qualification in logistics, supply chain management, business administration, information systems or related fields. A university degree is an advantage.

Work Experience: Minimum 5 years in logistics, transportation, warehousing, distribution management or supply chain operations. Experience in nationwide distribution and remote field environments is highly desirable.

KEY SKILLS

· Strong organizational and analytical skills.

· Knowledge of logistics and supply chain procedures.

· Advanced Microsoft Excel skills.

· Ability to work independently and under pressure.

· Strong communication and reporting skills.

· Willingness to travel extensively across Liberia.

LANGUAGES

English (read, written and spoken).

WFP LEADERSHIP FRAMEWORK

WFP Leadership Framework guides to the common standards of behavior that guide HOW we work together to accomplish our mission.

Click here to access WFP Leadership Framework

REASONABLE ACCOMMODATION

WFP is committed to supporting individuals with disabilities by providing reasonable accommodations throughout the recruitment process. If you require a reasonable accommodation, please contact: [email protected]

NO FEE DISCLAIMER

The United Nations does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Should you receive a solicitation for the payment of a fee, please disregard it. Furthermore, please note that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to apply particular care when submitting personal information on the web.

REMINDERS BEFORE YOU SUBMIT YOUR APPLICATION

• All applications must be submitted exclusively through our online recruiting system. We do not consider CVs or applications sent by email, LinkedIn, or any other channel.

• We strongly recommend that your Workday profile is accurate and complete, and that all sections are filled in, including your employment history, academic qualifications, language skills, and UN grade (if applicable). Once your profile is completed, please apply, and submit your application.

• If you experience technical issues while submitting your application, you may contact us at [email protected]. Please note that this email is only for technical issues with an application - unsolicited applications or documents sent to this inbox will not receive a reply.

• At the application stage, the only required documents are your CV and Cover Letter. Additional documents (passport, certificates, recommendation letters, etc.) may be requested later in the process.

• Only shortlisted candidates will be contacted and invited to proceed to the next stage of the recruitment process.

All employment decisions are made on the basis of organizational needs, job requirements, merit, and individual qualifications. WFP is committed to providing an inclusive work environment free of sexual exploitation and abuse, all forms of discrimination, any kind of harassment, sexual harassment, and abuse of authority. Therefore, all selected candidates will undergo rigorous reference and background checks.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.