Match Operations Coordinator

Closing date for applications is 10th November 2026

Full-time Fixed Term Contract starting February 2027 until November 2027

Location: Sydney (Gadigal), Australia

Rugby World Cup Australia (RWCA) is proud to deliver one of the world’s most iconic sporting events - Men’s Rugby World Cup 2027. More than a tournament, it’s a celebration of Rugby’s spirit, Australia’s culture, and the power of sport to unite and inspire communities around the world.

Rugby World Cup Australia is seeking a Match Operations Coordinator to play a key role in the delivery of the Men’s Rugby World Cup 2027. Based in Sydney CBD and reporting to the Match Operations Manager, you will support the planning, coordination, and operational delivery of tournament matches, ensuring activities are executed to the highest standards and aligned with World Rugby regulations and player welfare requirements. Working closely with the Match Operations Manager, you will contribute to the development of critical operational plans, run sheets, venue guides, match documentation, policies, procedures, and workforce coordination that underpin successful match-day delivery.

This role offers the opportunity to collaborate with a broad range of stakeholders across Rugby Operations, including Match Management, Match Officials, Medical, Anti-Doping, Integrity, and Games Systems teams, as well as World Rugby, Rugby Australia, venue partners, suppliers, and contractors. Ideal for a highly organised and detail-oriented coordinator, the position combines operational planning, stakeholder engagement, venue readiness, and tournament workforce administration, providing a unique opportunity to contribute to the successful delivery of a global sporting event while helping create a lasting legacy for rugby in Australia through Rugby World Cup 2027.

Key responsibilities include but are not limited to:

• Support the development and execution of Match Operations plans, ensuring compliance with World Rugby regulations, operational standards, and player welfare requirements.
• Prepare, maintain, and quality check critical match documentation, including run sheets, match management manuals, venue guides, and operational briefing materials.
• Assist in the development and implementation of match operations policies, procedures, systems, and planning tools to support tournament delivery.
• Coordinate the onboarding, training, deployment, and administration of tournament-time Match Management personnel across match venues.
• Support venue operational planning, including Rugby Operations space requirements, venue readiness activities, and attendance at site visits as required.
• Collaborate with Rugby Operations functional areas and key stakeholders, including World Rugby, Rugby Australia, member unions, suppliers, and contractors, to ensure the seamless delivery of match day operations.

Qualifications & Experience

• Minimum 2 years’ experience in event operations, match operations, sports administration, or a similar coordination role within a major event or tournament environment.
• Knowledge of the international rugby landscape and the Laws of the Game is advantageous
• Exceptional attention to detail, with the ability to accurately manage and quality-check operational plans, run sheets, and other critical event documentation.
• Strong organisational and administrative capabilities, with experience managing multiple priorities, deadlines, and changing requirements.
• Excellent communication and interpersonal skills, with the ability to build effective relationships across diverse stakeholder groups and functional teams.
• Demonstrated ability to work collaboratively in a fast-paced environment, supporting multiple stakeholders while contributing positively to team outcomes.
• Proactive, adaptable, and resilient approach, with strong problem-solving skills and a focus on delivering high-quality outcomes under pressure.
• Flexibility to travel as required, and willingness to work outside standard business hours, including evenings and weekends, to support activities and tournament delivery.

Why You’ll Love It Here

• Fixed-term contract offering unique exposure to the delivery of a world-class sporting event.
• Flexible ways of working: Enjoy a hybrid work model with four days per week in the office (Monday to Thursday), transitioning to full-time in the office as tournament delivery approaches.
• Prime CBD location: Work from our modern Sydney headquarters opposite Hyde Park, just a short walk from Town Hall Station and surrounded by great cafés, restaurants and public transport options.
• Wellbeing matters: Access weekly fresh fruit, wellbeing initiatives and regular Lunch & Learn sessions designed to support your personal and professional growth.
• Locker room ready: Take advantage of on-site showers, fresh towels and premium Dyson hair tools to help you refresh and recharge throughout the day.
• A connected team culture: Join a collaborative and social workplace with regular team events, celebrations and weekly catch-ups that recognise success and foster connection.
• Be part of something extraordinary: Play a key role in delivering the Men’s Rugby World Cup 2027, one of the world's largest sporting events, and help create a lasting legacy for rugby in Australia.

Australia’s hosting of the Rugby World Cup is a once-in-a-generation opportunity to grow the game, celebrate our people and culture, and deliver lasting social and economic impact. At the heart of our mission is diversity, inclusion, and legacy ensuring Rugby’s growth benefits all and inspires a new generation of players, fans, and communities. Join us in shaping an unforgettable celebration of Rugby, culture, and community.

How to apply:

Please submit your CV (maximum 3 pages) outlining your suitability based on the requirements for the role via the APPLY NOW link. Only suitable candidates will be contacted.

In setting expectations, there will be a two-stage interview process in the Sydney office.

All applicants need to be able to obtain their own unlimited working rights in Australia.

We do not accept unsolicited CVs from recruitment agencies and no fees will be payable.

Rugby World Cup Australia is committed to building a diverse workforce and therefore strongly encourages applications from underrepresented groups. We are committed to equality and inclusion and welcome applications from all individuals, regardless of their background and are happy to provide reasonable accommodations during the recruitment process.We strive to be a diverse and inclusive workplace, which reflects the global sport we want to be and where everyone can be themselves and feel they belong.