Office Administrator / Receptionist

The Role:

We are looking for an Office Administrator who brings energy, initiative, and a positive attitude to our growing team in Thessaloniki. In this role, you will play a key part in keeping our office running smoothly, supporting both our employees and visitors, and contributing to a welcoming, efficient, and well-coordinated environment.

The main responsibilities of the position include:

• Greet visitors, clients, and staff in a friendly and professional manner
• Manage incoming calls, emails, and correspondence
• Schedule and coordinate meetings, appointments, and conference room bookings
• Handle courier and mail services (incoming and outgoing)
• Maintain and organize digital and physical files, documents, and office records
• Prepare reports, presentations, and documentation as required
• Coordinate facility maintenance and IT support requests
• Assist with travel arrangements, expense reporting and calendar management
• Order and manage office supplies and equipment inventory
• Ensure the office space is clean, safe, and well-maintained
• Liaise with building management, service providers, and vendors
• Monitor office budgets and assist with invoicing or petty cash handling

Main requirements:

• University degree in Office Administration or any other related field
• At least 2 years of experience in a similar role
• Organised and methodical personality, high attention to detail
• Excellent oral and written communication skills in English
• Excellent working knowledge of Microsoft Office tools

Benefit from:

• Attractive remuneration package
• Private health insurance
• Corporate pension fund
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities

The Hiring Experience: What Awaits You

• Let’s Connect - Intro Chat with Talent Acquisition
• Deep Dive - First Interview with Your Future Team
• Test your edge - Aptitude Assessment
• Final Connection - Final Interview