IT Logistics Specialist

RESPONSIBILITIES

Procurement and vendor coordination

• Raise and track purchase orders for laptops, peripherals, networking gear and accessories with approved local and international vendors.
• Compare quotes, confirm delivery dates and escalate delays or pricing issues.
• Maintain vendor contacts, warranty terms and return/RMA processes.

Inbound shipping and customs

• Coordinate international shipments with freight forwarders and couriers.
• Track shipments end to end and report expected arrival dates to IT and requesters.
• Log deliveries against the order; report damage or shortages within the vendor's claim window.

Inventory and asset management

• Keep the asset register accurate: serial numbers, assignee, location, status and warranty dates.
• Run regular stock counts and reconcile them with the register; investigate discrepancies.
• Maintain safe, organized storage for hardware, with minimum stock levels for common items.

Deployment and lifecycle logistics

• Manage handover and return of equipment for joiners, leavers and role changes.
• Coordinate secure disposal, recycling or donation of retired equipment, including data-wiping confirmation from IT.

Reporting and process improvement

• Report monthly on stock levels, open orders, delivery times and logistics costs.
• Participate in improvements projects that reduce lead times, cost or loss.

REQUIREMENTS

Required

• 2+ years in IT logistics, supply chain, procurement or IT asset management.
• Working knowledge of import procedures and customs documentation.
• Experience maintaining an inventory or asset register (spreadsheet, ITAM or ERP tool).
• Professional English, written and spoken.

Preferred

• Bachelor's degree in logistics, supply chain, IT, business or a related field.
• Familiarity with IT hardware (laptops, mobile devices, networking equipment) and common vendor ecosystems.
• Experience with an ITSM or ticketing system such as Jira Service Management.
• Working Russian.
• Certification such as ITIL Foundation, CSCP or CPIM.

Skills and competencies

• Organization: keeps many open orders and shipments straight and prioritizes by urgency.
• Attention to detail: records serial numbers, quantities and dates accurately every time.
• Vendor management: negotiates delivery terms and follows up until issues are closed.
• Communication: gives requesters clear status updates and writes concise reports.
• Problem solving: resolves customs holds, damaged goods and stock shortages without waiting to be told.
• Integrity: handles high-value equipment and asset records with care and honesty.
• Tools: strong Excel or Google Sheets; comfortable learning ITAM, ERP and ticketing systems