Documentation Specialist

JOB PURPOSE / ÚČEL PRACOVNÍ POZICE

Provides temporary operational support in the preparation, completion, review and maintenance of product-related documentation. The role focuses primarily on processing structured product information in MS Excel and ensuring that documentation is complete, accurate, consistent and prepared in English in line with defined instructions and templates.

Works closely with the responsible team members to collect and consolidate information, identify missing or inconsistent data and deliver documentation within agreed deadlines. The role requires a high level of accuracy, independence, confidentiality and attention to detail.

KEY ACCOUNTABILITIES / KLÍČOVÉ ODPOVĚDNOSTI

• Prepare, process and complete product-related documentation and structured data in MS Excel in accordance with defined templates, instructions and deadlines.
• Collect, consolidate and organize information from available source documents and internal stakeholders.
• Review documentation for completeness, accuracy, consistency and correct formatting before submission.
• Work with documentation and source materials in English and ensure that information is transferred accurately into the required files and templates.
• Identify missing, unclear or inconsistent information and proactively clarify issues with the responsible team members.
• Maintain clear file structure, version control and traceability of documentation and working files.
• Support updates and corrections of existing documentation based on feedback from the responsible function.

• Handle company and product information confidentially and in accordance with applicable Zentiva policies and procedures.
• Plan and organize assigned work independently and escalate risks to quality or agreed deadlines in a timely manner.
• Provide ad-hoc administrative and documentation support related to the assigned project or activity.
• The employee will perform other tasks under the direction of the Manager within the agreed type of work. / Zaměstnanec bude provádět další úkoly podle pokynů nadřízeného v rámci sjednaného druhu práce.

REQUIRED QUALIFICATIONS, EXPERIENCE & SKILLS / POŽADOVANÁ KVALIFIKACE, ZKUŠENOSTI A DOVEDNOSTI

• Secondary school education with graduation (maturita) or ongoing/completed university studies; suitable also for a student.
• English - ability to read, understand and work with documentation and written communication (minimum B1/B2 level preferred).
• Advanced knowledge of MS Excel and confident work with structured data, tables and standard Excel functions.
• High attention to detail, accuracy and ability to identify inconsistencies or missing information.
• Ability to work independently, organize assigned tasks and meet agreed deadlines.
• Good written communication skills and ability to work with documents in English.
• Responsible approach to confidential information and company documentation.
• Good communication and cooperation skills when clarifying data or documentation requirements.
• User-level knowledge of MS Office; ability to learn new systems and templates quickly.
• Reliability, flexibility and a practical, solution-oriented approach.