Human Resources Administration Executive

Description

We are a dynamic and growing telecommunications company providing equipment and services to resellers and end users across domestic and international markets. Under new ownership and supported by fresh capital, we are in an exciting phase of growth and transformation. We’re seeking motivated professionals who want to make an immediate impact and grow with us.

We are looking for a highly organized, professional HR Administration Executive to support the employee experience behind the scenes and support the Senior HR & Admin Manager across all aspects of HR operations, administration, and employee engagement. This role is ideal for someone who is organized, people-oriented, and eager to grow in a dynamic, international environment.

Key Responsibilities

1. HR operations and recruitment support

• Process onboarding and offboarding procedures for employees
• Track and manage employee probation periods and contract renewals
• Maintain accurate and organized employee records and HR databases (both physical and digital)
• Answer employee questions on HR policies, leave, benefits, and procedures; escalate sensitive matters when necessary.
• Liaise with payroll by providing accurate employee data and supporting documents, without owning payroll calculation.
• Support job postings, CV screening, and interview scheduling as required.
• Coordinate candidate documentation, reference or background checks when required.

2. Office administration and general support

• Coordinate day-to-day office administration.
• Ensure a professional, organized, and well-functioning workplace.
• Manage office supplies, equipment, and vendor relationships
• Welcome visitors and coordinate reception and meeting-room arrangements.
• Prepare and submit payment requests and expense claims for office purchases and services.
• Maintain accurate records of company assets, office equipment, supplies, and assigned items.
• Assist in periodic asset and inventory checks and follow up on missing, damaged, or maintenance-required items.
• Support the planning and execution of company events (Company Trip, Year End Party,… etc.)
• Support social media content creation and posting in LinkedIn, Facebook
• Assist in internal communications and employee engagement activities.
• Perform other HR and administrative tasks as assigned by the Senior Human Resources & Administrative Manager.

Requirements

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• 2-3 years of experience in HR administration, office administration, or a combined HR and Admin role, including office operations, asset management, recruitment coordination, onboarding, and offboarding.
• Good command of English, both written and spoken.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook, Teams); familiarity with HR systems is a plus.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities.
• Understanding of employment laws and HR compliance requirements.
• Experience in a multinational or technology company is an advantage.
• Responsible, proactive, positive attitude, and willingness to learn
• Ability to use design and video-making tools to create posters, banners, videos, etc., is a plus.