Data Entry Specialist

About Zone IT Solutions

Zone IT Solutions is an Australia-based IT recruitment and consulting consultancy specializing in Digital, ERP, and enterprise IT services. We connect top technology talent with leading organizations across Australia through flexible, agile, and collaborative recruitment solutions.

Role Overview

We are seeking a detail-oriented and organized Data Entry Specialist to join our team. In this role, you will be responsible for accurately entering, updating, verifying, and maintaining data across internal systems and databases. You will support day-to-day operations by ensuring data is accurate, complete, well-organized, and up to date.

Key Responsibilities

Data Entry & Database Management

• Accurately enter and update information into internal databases, spreadsheets, and business systems.
• Maintain and regularly update records, ensuring data is complete and accurate.
• Verify data for accuracy, consistency, and completeness.
• Identify and correct data entry errors, duplicate records, and missing information.
• Maintain organized digital records and documentation.
• Perform regular data checks and updates as required.

Document & Record Management

• Upload, organize, and maintain documents within internal systems.
• Review documents and ensure required information is captured correctly.
• Maintain accurate records of employees, candidates, clients, and business activities.
• Follow established processes for naming, storing, and managing digital files.
• Assist with data migration, database clean-up, and record management projects.

Reporting & Administrative Support

• Prepare and maintain Excel spreadsheets, trackers, and data reports.
• Generate regular reports based on information maintained in internal systems.
• Assist with data reconciliation and verification activities.
• Update dashboards, trackers, and operational reports as required.
• Support the wider team with general administrative and data-related tasks.
• Assist with ad-hoc data management and administrative projects.

Key Requirements

Qualifications & Experience

• Bachelor's degree in Business Administration, Commerce, Computer Applications, or a related field is preferred.
• 1–3 years of experience in data entry, administration, back-office operations, or a similar role.
• Previous experience working with databases, spreadsheets, CRM/ATS systems, or other business applications is desirable.

Technical Skills

• Good proficiency in Microsoft Excel, Word, and Outlook.
• Experience with Google Workspace is an advantage.
• Comfortable working with databases, CRM/ATS platforms, and other data management systems.
• Strong typing and data entry skills with a high level of accuracy.
• Basic knowledge of Excel functions, filters, sorting, and data formatting.
• Ability to work with large volumes of information while maintaining accuracy.

Core Competencies

• Accuracy & Attention to Detail: Strong focus on maintaining accurate and error-free data.
• Organization: Ability to manage multiple records, files, and tasks in an organized manner.
• Time Management: Ability to complete assigned tasks within deadlines and manage priorities effectively.
• Communication: Good written and verbal communication skills.
• Problem Solving: Ability to identify data inconsistencies and resolve basic data-related issues.
• Confidentiality: Ability to handle sensitive business and personal information responsibly.
• Teamwork: Willingness to collaborate with internal teams and provide administrative support when required.

What We Offer

• Competitive Compensation: Market-aligned salary package.
• Career Growth: Opportunities to develop skills in data management, administration, and IT recruitment operations.
• Global Exposure: Experience working with international IT recruitment and business operations.
• Inclusive Culture: A supportive, collaborative, and flexible team environment.