Joanne Magnusson

Handled administrative support including data entry, electronic and paper filing, mail distribution, and reception duties. Managed accounts receivable and payable workflows, supported payroll processes, and assisted with onboarding new employees. Prepared and followed up on outstanding invoices and maintained employee/time record entries aligned with HR and payroll policies. Coordinated shipping and receiving while answering phones and directing requests to the appropriate department.

Provided front-office and administrative support, including answering phones and routing calls to sales. Completed invoicing and maintained filing systems, including document matching of purchase orders to invoices. Processed bank deposits and distributed mail to relevant internal departments as needed. Supported day-to-day reception tasks to ensure smooth office operations.

Supported finance operations covering accounts receivable, accounts payable, and payroll-related tasks. Prepared and maintained bank deposits and performed cash and petty cash counting procedures. Assisted the controller with data entry and supported guest-facing phone coverage while handling routine administrative duties. Managed document organization and filing to keep records accurate and accessible.

Processed customer payments and supported fuel card operations, including activating fuel cards. Performed weekly fuel reconciliations and helped customers with fuel pump use and oil purchase needs. Completed related data processing tasks and handled phone inquiries. Maintained organized records through filing and routine office support.

Managed insurance administration including auto policy renewals, payments, cancellations, and transfers for vehicles. Coordinated fleet renewals, batched transactions, and handled related plate surrender processes. Supported homeowners’ renewals and endorsement changes while completing stock and reconciliation tasks and ordering inventory as needed. Worked with ICBC-related ordering processes and maintained accurate records across policy updates.