Katherine Aquino

Processed invoice-related email intake and handled recurring mid-month and end-of-month invoice workflows. Managed expenses and processed grant international contract payments via EFT and wire methods. Entered invoices into Blackbaud, merged invoices with supporting emails/attachments, and coordinated vendor upload and bank approval steps before payments.

Supported timely and accurate processing of payments for nut traders by reviewing delivery and shipment documentation for correctness. Prepared and distributed allocations to individual traders to support proper resource handling. Completed check deposits and performed additional operational tasks as needed to maintain efficient financial transaction processing.

Validated receiving reports from the warehouse to ensure accuracy and completeness of records. Coordinated with purchasing, warehouse, and suppliers regarding invoices and delivery receipts. Prepared payable vouchers, checks, check vouchers, and 2307 forms, performed journal entries, reviewed the general ledger, and managed prepayment account closing.

Improved daily reporting routines and performed inspections for cleanliness and maintenance of fuel-related facilities. Managed receipt of fuel deliveries by verifying quantities received and supported customer fueling and cashier duties. Processed employee payroll on a fixed bi-monthly schedule and engaged prospective clients to communicate available services.

Reviewed and validated warehouse receiving reports to ensure correct documentation and coordinated invoice-related communication with internal teams and suppliers. Prepared payable vouchers, checks, check vouchers, and 2307 forms and recorded relevant accounting entries. Assisted with month-end inventory activities supporting reconciliation and reporting.

Entered personal receipts received from the sales team into the accounting system and reviewed diesel consumption on a weekly basis. Processed weekly payroll for farm employees and prepared checks for buyers according to established procedures. Calculated sales figures for live chicken transactions and maintained accurate financial recording.