Office Coordinator

Job Title

                      Office Coordinator

Department

        Operations

Location(s) 

                                      Prague, Czech Republic

Reports To 

                                          General Manager,2KCzech

Job Type 

                Permanent

Who We Are

Hangar 13 is an internal 2K development studio that crafts unforgettable AAA gaming experiences across all major platforms . With studios in Brighton (UK), Brno, and Prague (CZ), we work as one team to bring to life narrative-rich games that keep players immersed. Each of our locations provides the opportunity to work with some of the most talented developers in the industry, on creatively challenging and exciting projects, in a diverse and welcoming environment.

What We Need

Hangar 13 is seeking an Office Coordinator for our Prague studio, who is well-organized, self-sufficient and has a can-do attitude.  As an Office Coordinator, you will work closely with the General Manager, Director of Finance and Admin, HR, and other departments to manage the office and support 2KCzech/Hangar 13 local employees.

You'll be responsible for helping to manage and maintain all aspects of facilities, utilities, security, asset relocation, and health, safety, and environmental policies and laws, making sure the working environment is clean, functioning, and comfortable. You'll interact with vendors to order supplies, run various errands, organize events, coordinate catering, and handle posts and deliveries. You'll take care of visitors and support HR with newcomers. This hands-on role requires excellent admin skills for tasks such as acquiring quotes, ensuring vendor POs are raised, as well as any ad-hoc work asked of you by the General Manager or other members of the team. Fluent Czech and English communication skills are essential, as you'll be liaising closely with our Brighton studio on cross-studio projects and initiatives. Weekend work may be required during busy periods as well as out of hours callouts which may involve responding appropriately to emergencies or urgent issues as they arise, and personally rectifying them until a third-party contractor can attend the site.

What You Will Do

• Ensure all facilities for the team are in a suitable working order, arranging and assisting with repairs where necessary.
• Manage and schedule the ongoing maintenance and servicing of the facilities (hard and soft), liaising with existing vendors, as well as setting up contracts with new suppliers.
• Order and maintain stock of all resources for the studio, including but not limited to tools for facilities and IT, stationery, packaging, furniture, daily catering, studio merchandise, first aid, and fire safety supplies and signage.
• Meet and greet all visitors, create a welcoming and friendly environment, satisfy their needs, and direct them to the appropriate employee or location.
• Ensure Health and Safety policies are maintained and followed, with compliances met.
• Work closely with the housekeeping team, manage the sustainability plan for the studio, maintain general office clean-up, and maintain the waste and recycle management processes.
• Organize the office moves according to the actual seating plan and asset relocation as required.
• Organize studio events, onsite and offsite, and assist with organizing the booth at conferences, etc.
• Assist with providing content for the monthly global studio newsletter.
• Finance, HR, and Recruitment support in operational matters (e.g., managing the cash register, supporting newcomers with the relocation, preparing workstation and equipment, onboarding, offboarding process, etc.)
• Experience with searching for non-residential premises, organizing a move, and communicating with a moving company always welcome.

Who We Think Will Be A Good Fit

• Experience in facilities or customer service role
• Effective time management, ability to multi-task and prioritize according to staff and project needs
• Ability to work in a team and demonstrate a high level of teamwork, organizational skill, and customer service
• Ability to show initiative and independence in daily tasks and decisions
• Versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm
• Practical, hands-on experience with knowledge of building maintenance
• Excellent communication and interpersonal skills
• Very good command of Czech/Slovak and English, both written and spoken
• Willingness to participate in the tasks of the finance department, HR, recruitment
• Strong skills in MS Office 365 Applications and Outlook

Hangar 13  prides itself on the diversity of its team members, partners, and communities.  For this reason, we remain committed to providing equal employment opportunity in all aspects of the employment relationship, from recruitment and hiring through compensation, benefits, discipline and termination.  

As an equal opportunity employer, we are also committed to ensuring that qualified individuals with disabilities are provided reasonable accommodation(s) to participate in the job application and/or interview process, to perform their essential job functions, and to receive other benefits and privileges of employment.  Please contact us if you need to request reasonable accommodation.

SECURITY NOTICE -  We have recently been made aware of increasing occurrences of bad actors posing as company HR personnel to gain information from "potential candidates", in the form of job interviews and offers. These scams can be quite sophisticated and appear legitimate.

Please know that Hangar 13 and 2K never use instant messaging apps to contact prospective employees or to conduct interviews.

If you believe you have been a victim of such a scam, you may fill out a complaint form at https://complaint.ic3.gov/ and https://reportfraud.ftc.gov/ detailing as much as possible. We are taking these matters very seriously and apologize for any inconvenience.