Finance Manager - Payables

Job objective:

• AAA Growers Limited is seeking to recruit a proactive, analytical, and results-driven Finance Manager – Payables to oversee payables, payroll, tax compliance, intercompany transactions, banking, treasury, and creditor management. The role will ensure accurate financial reporting, timely payments, compliance with statutory requirements, effective cash flow management, and adherence to internal financial controls and company policies.

Key Responsibilities:

• Tax and VAT Management – Oversee VAT preparation, filing, and reconciliations in compliance with KRA requirements. Reconcile sales between QuickBooks and Veg Manager and ensure accurate tax treatment of intercompany transactions.
• Payroll and Statutory Compliance – Supervise payroll processing, employee data management, preparation and submission of P9 forms, and timely remittance of statutory deductions, including PAYE, NSSF, SHIF, and pension contributions.
• Intercompany Transactions – Oversee intercompany billing, validation, and reconciliations, ensuring accuracy, completeness, and proper documentation for audit and compliance purposes.
• Financial Processes and Controls – Maintain and update Standard Operating Procedures SOPs, strengthen internal controls, and ensure consistent implementation of financial policies and procedures.
• Fuel Management – Coordinate fuel procurement, monitor consumption against approved budgets, reconcile usage records, and prepare monthly fuel utilization and variance reports.
• Banking and Treasury – Oversee bank account management, payment processing and authorization, online banking transactions, bank reconciliations, and cash flow monitoring in line with company policies and procedures.
• Audit Preparation and Reporting – Prepare audit schedules and supporting documentation for liabilities, creditors, payroll, and intercompany balances, and support internal and external audits by providing timely information and explanations.
• Financial Reporting and Performance Monitoring – Prepare periodic management reports, monitor financial performance indicators, identify variances, and recommend appropriate corrective actions.

Qualifications and Key Competence:

• Bachelor’s degree in finance, Accounting, or a related field.
• Professional accounting qualification, such as CPAK, ACCA, or an equivalent qualification.
• Relevant experience in finance and accounting, preferably in a supervisory or managerial role.
• Strong knowledge of Kenyan tax legislation, VAT, payroll administration, statutory compliance, creditor management, and financial reporting.
• Proven experience in bank reconciliations, intercompany transactions, cash flow management, and internal financial controls
• Proficiency in accounting systems, preferably QuickBooks, and Microsoft Office applications, particularly Excel.
• Excellent analytical, numerical, organizational, and problem-solving skills.
• High levels of integrity, accuracy, attention to detail, and accountability.
• Strong communication, leadership, planning, and time-management skills.
• Ability to meet strict deadlines, manage competing priorities, and maintain accurate financial records.