Bid &Tender Specialist

JOB DESCRIPTION:

PURPOSE OF THE JOB

• Be responsible for ensuring the correct and timely preparation and elaboration of the Public Bids and other Marketing initiatives requesting such documentation.
• Identify and propose solutions for improving the process of documentation preparation.
• Keep Customer Service updated on bids awarded and price modifications.
• Manage all the prices from bid, tenders and private offers, check both computer data and real situation with Customer Service, Territory and Sales Managers Section

ROLES & RESPONSIBILITIES

• Follow the company guidelines, elaborate and prepare autonomously documentation for: bids, tenders, requests and offers (in particular including those foreseeing rebates) ;
• Analyze the specifications of tenders and involve Sales people and Sales Manager in evaluating products and prices.
• When required, involve Customer in clarifying aspects of the offers.
• Require support to Tender Office Manager in order to verify all tenders to ensure the correctness and the timely manner.
• Transmit to Customer Service Office all relevant documentation to price change and tenders updating.
• Provide support to Sales people for any question relating to pertinent competencies.
• Write and send letters to customer for the substitution of products referring to a change related the agreement, and the relative analysis of the price situation; send copies to the interested offices.
• Acquire sufficient knowledge of Company products to enable an initial understanding of tender.
• Manage the archives.
• Act in compliance with policies and procedures.

Responsibilities for all functions:

• This job description is intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities.
• When tasks and responsibilities are assigned outside the scope of normal duties, the employee must understand the level of decision making for which he/she is responsible and if in doubt clarify this with his/her supervisor. Section

EDUCATION & COMPETENCIES

• High school Diploma or University Degree
• At least 2 years in similar activities
• Basic knowledge of English, both written and verbal
• Good Knowledge of PC
• Integrity, Attention to details, Teamwork
• Demonstrated abilities to work respecting deadlines.
• Administrative mindset

The base pay for this position is

In specific locations, the pay range may vary from the range posted.

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