HR Coordinator

We are seeking a proactive, well-organised and detail-oriented HR Coordinator to oversee the end-to-end management of expatriate employees, from recruitment and work permit processing to relocation, onboarding and ongoing employee administration.

The successful candidate will play a key role in coordinating expatriate recruitment, ensuring compliance with immigration and employment requirements, managing relocation arrangements and providing HR support throughout the expatriate employee lifecycle. The role will also cover local recruitment, onboarding and other general HR functions.

Key Responsibilities

1. Expatriate Management 

• Coordinate the complete expatriate recruitment and deployment process, from candidate selection and documentation to arrival and integration into the Company.
• Manage work permit, occupation permit and other immigration-related applications, renewals, amendments and follow-ups with the relevant authorities.
• Monitor permit validity and expiry dates, ensuring timely submissions and compliance with applicable requirements.
• Liaise with recruitment agencies, immigration consultants, government authorities and internal stakeholders to facilitate the recruitment and employment of expatriates.
• Coordinate travel arrangements, airport transfers, accommodation, essential purchases and other relocation requirements for incoming employees.
• Ensure all pre-arrival arrangements are completed, including employment contracts, travel documentation, accommodation and onboarding requirements.
• Assist expatriates with administrative formalities, including bank account opening and other employment-related matters.

Monitor expatriate headcount, recruitment pipeline, arrivals, departures, accommodation occupancy and permit status.

• Maintain accurate expatriate records, trackers and dashboards, and provide regular updates to management.
• Coordinate contract renewals, repatriation arrangements, exit formalities and the return of company property upon departure.
• Act as a point of contact for expatriate employees, addressing administrative and integration-related matters and coordinating their resolution with the relevant departments.
• Keep abreast of changes in immigration and employment requirements affecting expatriate employees.

2. Recruitment & Selection

• Coordinate end-to-end recruitment activities for local and expatriate positions, including job advertisements, CV screening, interviews and candidate follow-ups.
• Liaise with hiring managers to understand manpower requirements and recruitment priorities.
• Coordinate candidate selection, job offers, employment contracts and pre-employment documentation.
• Maintain recruitment trackers and monitor progress against manpower requirements.

3. Onboarding & Employee Integration

• Coordinate onboarding arrangements and ensure all required documentation is completed before employees commence employment.
• Organise induction programmes and facilitate the integration of new joiners into the Company.
• Coordinate buddy assignments, probation reviews and follow-up activities.
• Ensure employees are informed of relevant HR policies, procedures and workplace requirements.

4. General HR Function

• Maintain accurate and confidential employee records.
• Assist with attendance and leave administration, performance appraisals, training coordination and employee engagement initiatives.
• Coordinate employee welfare activities and support the implementation of initiatives that promote employee well-being and engagement.
• Assist in addressing employee concerns and liaise with relevant stakeholders to facilitate appropriate resolutions.
• Prepare HR reports, workforce updates and management dashboards.
• Support other HR projects and administrative duties as required.

Requirements & Qualifications

• Degree in Human Resource Management, Business Administration or a related field.
• At least 5 years of relevant HR experience, preferably with significant exposure to expatriate management.
• Practical experience in work permit processing, immigration documentation, recruitment coordination and employee relocation would be a strong advantage.
• Good understanding of the administrative and compliance requirements relating to expatriate employment in Mauritius.
• Strong coordination, planning, follow-up and problem-solving skills.
• Excellent communication and interpersonal skills, with the ability to work with employees and stakeholders from diverse cultural backgrounds.
• Proficiency in Microsoft Office, particularly Excel, for maintaining trackers and preparing reports.
• Ability to manage multiple priorities, meet deadlines and handle confidential information with discretion.