Executive Assistant (M/F)

Your agency Actual Nantes Tertiaire is looking for an Administrative & HR Assistant (M/F) in Nantes.

Here are your missions

• Organize and manage the secretariat of the General Manager and the management of CODIR and statutory governance bodies:

• Manage the General Manager's agenda, with planning and follow-up of bodies (Management Committee, offices and boards of directors) and other appointments (external partners, management committee reporting)
• Organize Management Committees: preparation of agendas with stakeholders, minutes and distribution
• Ensure the follow-up and updating of the calendar of priority CODIR projects
• Prepare and distribute administrative and financial files (statutory declarations, grant applications, etc.)
• Contribute to the creation of internal and external communication tools and ensure their distribution (annual report, newsletter, mailings)
• Prepare and follow up on files related to statutory bodies (board of directors, general assembly): planning, invitations, organization and minutes; links with the President.

• Ensure personnel administration and participate in HR missions:

• Follow-up and management of continuing professional training.
• Distribution and follow-up of job offers and applications.
• Completion of formalities related to hiring (welcome file, employment contract, DUE, medical visits, etc.) and employee departure.
• Management of affiliations with supplementary organizations: health and provident, responses to various administrations, certificates...
• Follow-up and management of sick leave with the CPAM (DSN) and provident files.
• Follow-up of meal vouchers.
• Prepare and guarantee the quality of payroll variables transmitted to the service provider.
• Ensure the control of social charges related to payroll in connection with the accountant
• Production of reports and monitoring tables; of the economic, social and environmental database of the association
• Data for financing files
• Participation in the construction of the payroll (budget, actuals)

• Manage files related to the activity of the Headquarters or cross-functional to the Association

• Organize key moments of associative life: General Assembly, internal or external times (inauguration).
• Ensure the reception and secretariat of the headquarters (mail, filing, archiving, telephone and reception of visitors...)
• Ensure the monitoring of headquarters supplies and ensure the link with the person in charge of orders
• Ensure the collection and consolidation of data useful for reports and monitoring tables; manage the follow-up of certain contracts (Naolib, NGE)

Start date as soon as possible in temporary workGross monthly salary: 2,383 € over 13 months including the support function allowance Salary benefits: Mobility plan + Meal vouchers + CSE

• Excellent oral and written expression
• Rigor, method, organizational skills, autonomy and versatility
• Mastery of office tools (Outlook, Word, Excel, Powerpoint, DTP, etc.)
• Desired experience in an administrative management position related to human resources and personnel administration, including the use of a payroll tool
• Ability to work in a multidisciplinary team
• Sense of confidentiality and discretion regarding all files and information processed by the headquarters and the general management.