Executive Assistant (M/F)

Reporting directly to the Agency Management, you will play a key and versatile role at the intersection of the works teams and the design office

Support for tenders and the Study department

• Identify and monitor target tenders.
• Prepare and verify consultation files (administrative documents, document validity).
• Format, check, and submit files on dematerialized platforms in strict compliance with deadlines.

Support for Management and agency life

• Prepare administrative and logistical aspects of CSE meetings and draft minutes.
• Organize and monitor electronic signature circuits.
• Manage incoming and outgoing mail as well as telephone reception.

Operational administrative management

• Prepare, transmit, and monitor DICT (Declarations of Intent to Commence Work) and their receipts.
• Place and monitor certain administrative and supply orders for the works teams via internal tools.
• Receive, process, and ensure the follow-up of traffic tickets related to the vehicle fleet.
• Guarantee the updating, traceability, and digital filing of the agency's legal and administrative documents.

• Imperative mastery of the Office Pack (Word, Excel, Outlook, Teams) and excellent ease with web platforms / dematerialization.
• Excellent writing skills and careful spelling.
• Rigor, great responsiveness, strict respect for confidentiality, and fluid management of priorities.
• Experience in the BTP / Public Works sector is a real plus.

Do you recognize yourself in this ad? Then don't hesitate any longer and APPLY!