Versatile Administrative Assistant (M/F)

Actual Ambérieu is looking for one of its clients specializing in laser metal cutting, bending, and welding based in Ambérieu-en-Bugey: Versatile Administrative Assistant (M/F)

Your missions:

Administration / Personnel management

• Managing phone calls and emails.
• Welcoming and directing contacts.
• Filing, archiving, and updating files.
• Drafting and following up on correspondence and administrative documents.
• Managing and following up on personnel files.
• Preparing, drafting, and following up on contracts.
• Monitoring absences, leave, and personnel-related documents.

Sales Administration / Commercial management

• Receiving, entering, and tracking customer orders.
• Verifying orders and associated information.
• Managing exchanges with customers (emails, phone).
• Tracking deliveries and deadlines.
• Managing customer requests and any complaints.
• Updating customer files and tracking tables.
• Coordinating with various contacts to ensure proper order processing.

Accounting / Invoicing

• Preparing and issuing invoices.
• Verifying invoicing elements.
• Tracking customer payments.
• Following up on unpaid invoices.
• Monitoring payment deadlines.
• Entering and updating accounting data.
• Filing and tracking supporting documents and accounting records.

Hours:

• During the training period: Monday to Friday, from 8:30 AM to 12:30 PM. (until the end of November)
• 20 hours/week

At the end of the training: possibility to keep these hours or evolve towards afternoon hours. Flexible hours can also be considered.

Remuneration:

• 15€/hour
• 10% IFM and 10% CP at the end of each contract

Contract:

• Temp
• Long-term

Your profile:

• You have initial experience in administrative assistance, sales administration, or accounting.
• You are comfortable with IT tools and management software.
• You have good writing skills and are comfortable on the phone.
• You are organized, rigorous, autonomous, and versatile.
• You enjoy varied positions that require switching from one task to another.
• Your sense of priorities and discretion will be appreciated.

THE ADVANTAGES OF TEMP WORK WITH ACTUAL:

• 10% IFM and 10% ICP, a savings account with a 12% interest rate
• Possibility to refer your friends and family (Gift cards as a reward)
• Advances to be made independently on your My Actual application
• Numerous additional services (housing assistance, childcare, car rental)
• Local support during your missions and professional development

Rose, Clarysse, and Juliane are impatiently waiting for you at the agency to advise you and build your work together!