Medical Education Program Specialist

Department:

Status:

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

Monday-Friday, Days (7 am or 8 am start)

Pay Range:

The Medical Education Program Specialist is responsible for directing and overseeing the administrative operations of accredited graduate medical education (GME) training programs in partnership with the Program Director(s). This role ensures compliance with ACGME and institutional requirements while supporting the educational, professional, and operational needs of residents and fellows. The Coordinator serves as a key liaison among faculty, trainees, hospital leadership, and regulatory agencies to ensure successful program administration, accreditation, recruitment, financial management, and learner support.

Major Responsibilities:

• Partner with the Program Director(s) to develop annual program goals, work plans, and accreditation cycle strategies.
• Coordinate and oversee all residency/fellowship activities, including rotations, conferences, didactic sessions, orientation, evaluations, competency assessments, and special program events.
• Establish and implement program policies, procedures, priorities, and timelines.
• Compile, analyze, and present program data, metrics, and reports to support informed decision-making.
• Provide administrative support to program committees and educational leadership.
• Identify opportunities for process improvement and long-range program planning.

• Maintain comprehensive knowledge of ACGME Institutional, Common, and specialty-specific program requirements.
• Coordinate accreditation activities, including Annual Program Evaluation (APE), Clinical Learning Environment Review (CLER) initiatives, site visits, progress reports, and internal reviews.
• Monitor compliance with duty hour regulations, procedural requirements, evaluation completion, and trainee documentation.
• Prepare and submit required reports and data to ACGME, GMEC, DNV, Medical Education leadership, and other regulatory agencies.
• Communicate policy updates, accreditation changes, and board certification requirements to trainees and faculty.
• Support remediation and performance improvement processes through documentation and coordination with Program Directors.

• Maintain trainee and faculty records, evaluations, and program documentation.
• Coordinate graduation activities, recognition events, and alumni relations initiatives.
• Serve as a resource for trainees regarding policies, procedures, and program expectations.
• Monitor trainee engagement and morale, escalating concerns and supporting resolutions when appropriate.
• Promote a positive learning environment that supports trainee success and well-being.
• Participate in professional development activities to remain current with evolving GME requirements and best practices.

Education/Experience Required:

Associates Degree and/or 3+ years of related experience. Medical Education experience preferred.

Knowledge, Skills & Abilities Required:

• Strong knowledge of graduate medical education processes and accreditation standards preferred.
• Excellent organizational, project management, and multitasking skills.
• Strong analytical abilities with experience collecting, interpreting, and reporting data.
• Advanced proficiency with Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with MedHub, ERAS, NRMP, FREIDA, ADS, or similar educational management systems preferred.
• Exceptional written and verbal communication skills.
• Ability to maintain confidentiality and exercise professionalism with sensitive information.
• Demonstrated ability to work independently while collaborating effectively across diverse teams and stakeholders.

Physical Requirements and Working Conditions:

• Must be able to work independently.
• Demonstrates tact and good judgment.
• Mature, motivated, decisive and flexible.
• Demonstrates exceptional ability to establish and maintain effective professional relationships.
• Able to function in a high volume, multi-task environment.
• Able to work in a stressful environment.
• Proficiency in customer relations and dealing with internal and external customers.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more - so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training

• Premium pay such as shift, on call, and more based on a teammate's job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.