Site Labour Relations Coordinator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

Aecon Industrial leads the way in industrial construction with a proven track record of safely delivering a broad range of project solutions for our clients - from fabrication and modularization to new builds, turnarounds and maintenance. Aecon Industrial provides its clients with a vertically integrated solution, self-performing all disciplines of work.

Reporting to the Manager of Labour Relations, the Site Labour Relations Coordinator is responsible for supporting the successful attraction, development, onboarding, and administration of the craft workforce by coordinating recruitment activities, apprenticeship programs, training initiatives, DSP programs, and workforce documentation while ensuring a positive experience for employees, candidates, and project stakeholders.

Please Note:

• Current project locations are in Fort Saskatchewan, AB and Gibbons, AB and all roles support work on active project sites. These projects are not accessible via public transportation.
• Regular working hours are between 6:00 am - 4:30 pm.
• Shifts may be 10 consecutive work days with 4 consecutive days off, or 5 consecutive work days (Monday - Friday) with 2 consecutive days off,depending on the assigned project site.

What You'll Do Here:

• Support craft recruitment activities by posting job opportunities on SuccessFactors and online job boards.
• Source and screen candidates for craft and skilled trades positions.
• Assist recruiters with workforce planning and hiring initiatives to support project staffing requirements and coordinate candidate communications as required.
• Prepare and coordinate project-specific recruiting packages for candidates.
• Coordinate onboarding logistics and communicate onboarding requirements to candidates and project teams.
• Administer apprenticeship programs and support apprentice workforce development initiatives.
• Verify apprentice registrations, apprenticeship status, and journeyperson/Interprovincial Red Seal certifications.
• Request and track apprenticeship hours submitted to the applicable apprenticeship authority.
• Prepare apprenticeship letters and supporting documentation.
• Coordinate apprentice sponsorship activities and maintain sponsorship records.
• Support apprentice progression tracking and reporting.
• Coordinate the scheduling and administration of craft training programs.
• Work with internal stakeholders to identify and coordinate workforce training needs.
• Coordinate the onboarding and setup of Direct Service Providers (DSPs) by collecting and maintaining required documentation, ensuring compliance with company requirement, and facilitating approval processes.
• Work closely with Procurement, Finance, and other internal stakeholders to facilitate vendor setup and approval processes.
• Collect, verify, and maintain employee certifications, tickets, licenses, and qualifications.
• Maintain accurate employee and workforce records in applicant tracking system, onboarding, and document management system.
• Ensure workforce documentation meets project, client, and regulatory requirements.
• Build positive working relationships with project teams, craft employees, training providers, recruitment partners, and external stakeholders.
• Respond to inquiries related to recruitment, onboarding, training, apprenticeship, and workforce programs.
• Assist in developing and maintaining recruitment, onboarding, training, and apprenticeship processes and procedures.
• Identify opportunities to improve administrative efficiency and workforce support programs.
• Support reporting and data tracking related to recruitment, training, apprenticeship, and onboarding activities.
• Prepare reports and provide data related to recruitment activity, workforce onboarding, apprenticeship progression, training compliance, and workforce program participation.
• Participate in workforce, payroll, and labour relations data audits as required.
• Ad-hoc help to the HR team with craft data (headcount, CBA info, turnover data, etc.) and investigations support.
• Other job duties as required.

What You Bring to the Team:

• Certificate, diploma, or equivalent experience in Human Resources, Business Administration, Labour Relations, or a related field.
• 1-2 years of experience in recruitment coordination, workforce administration, training coordinator, or a related role.
• Knowledge of apprenticeship programs, skilled trades classifications, and workforce development initiatives is an asset.
• Experience coordinating training programs, onboarding activities, and workforce documentation is an asset.
• Experience working with applicant tracking systems and recruitment platforms is an asset.
• Strong understanding of document management and record-keeping practices is an asset.
• Strong organizational and administrative skills, with the ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.
• Experience in industrial construction, maintenance, energy, mining, or other craft workforce environments is considered an asset.
• Familiarity with unionized environments and collective agreements is considered an asset.
• Excellent Computer skills, including proficiency in Microsoft Office applications (Outlook, Excel, Word, and PowerPoint).
• Valid Class 5 Driver's Licence and the ability to travel as required.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.