Subcontracts Coordinator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects - from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value - it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career - you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus - today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation - we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement - values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

CanAtom, a joint venture between AtkinsRéalis and Aecon, is delivering the Pickering Nuclear Generating Station Refurbishment Project under a collaborative contract with Ontario Power Generation. The joint venture is underway to complete the retube, feeder, and boiler replacement (RFBR) of Units 5-8. Building on the successful delivery of the Darlington Refurbishment Project, the CanAtom team brings proven experience in safely executing complex nuclear projects on time and on budget to support Ontario’s clean energy future.

Reporting to the Subcontracts Manager, the Subcontracts Coordinator is responsible for issuing material requisitions of commodities, equipment, and services as well as shipping/receiving functions.

What You'll Do Here:

• Prepare Subcontracts for services including post-award contract administration tasks.
• The coordination of purchases for a wide range of materials and services.
• Prepare and review purchase requisitions and related documentation to ensure clarity and completeness with the description of materials, components or equipment, quantity, adherence to quality assurance requirements, and obtain required authorization to proceed with the purchase.
• Enter purchase requisitions and other associated essential data into the Project database SAP or other similar system
• Ensure proper drawings, technical specifications, and quotes are included with the SAP requisitions.
• This position will be the primary Liaison to maintain effective communication between the Project Team, Engineering, Construction and Procurement to ensure materials and services are purchased in accordance with quality requirements while adhering to schedule.
• Work closely with the Procurement team to develop reports and provide updates as required regarding delivery dates and financial data.
• Monitor material deliveries to assist Procurement and Materials Management teams to identify critical deliveries to site.
• Expediting of materials as required.
• Work from Whitby-Tricont Office.

What You Bring to the Team:

• 5+ years’ experience in the Construction Industry in a procurement or project coordination role.
• Bachelor’s degree or an educational background in Supply Chain, Business Administration, or Engineering, is required.
• Able to travel between Whitby-Tricont office, Pickering office and site on occasion.
• Experience in drafting and administering contracts.
• Basic knowledge of contract administration procedures.
• Knowledge of SAP would be an asset.
• Working knowledge of Microsoft Office Products.
• Ability to meet deadlines and manage priorities is critical.
• Good Interpersonal skills are essential.
• Customer service oriented.

At CanAtom, we are committed to creating an inclusive and accessible workplace. We encourage applications from all qualified individuals and will provide accommodations throughout the recruitment process upon request.

Reason for vacancy: New

The expected pay range for this role is $65,000 - $75,000 per year.

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.