HR / Admin Manager

HR / Admin Manager

Company: AgroCenta Limited
Location: Accra, Ghana
Employment Type: Full-Time

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Company Profile

AgroCenta Limited is an agritech company that connects smallholder farmers to markets, agricultural inputs, and digital solutions that improve productivity and strengthen agricultural value chains. Through technology and innovative business models, the company works to increase farmer incomes, expand market access, and promote sustainable agricultural development.

AgroCenta Limited supports initiatives that create employment opportunities for young people, strengthen farmer cooperatives, improve agricultural processing, and contribute to environmental restoration and food security in Ghana.

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We are seeking a proactive, organized, and people-focused HR / Admin Manager to join our team in Accra. The successful candidate will lead human resources, administration, and operational support functions to ensure that employees and field teams work efficiently in a professional, supportive, and welcoming environment.

Job Summary

The HR / Admin Manager will oversee recruitment, employee relations, performance management, staff development, office administration, logistics, and asset management. The role will support project implementation by ensuring that AgroCenta Limited attracts and retains capable employees, manages field teams effectively, and maintains efficient administrative and operational systems.

The successful candidate will work closely with management, technical teams, district offices, and field operations to strengthen workforce performance, promote compliance with Ghanaian labour laws, and support the successful delivery of agricultural development initiatives.

Key Responsibilities

1. Human Resources Management

• Lead end-to-end recruitment for project staff and the Field Agent network, prioritizing qualified young people aged 18–35 from project communities and working toward a target of 50% youth representation among Field Agents.
• Develop, review, and implement HR policies, employment contracts, job descriptions, and onboarding procedures that align with organizational objectives and applicable labour laws.
• Coordinate recruitment planning with department heads to identify staffing needs and ensure timely placement of qualified personnel.
• Design and administer performance management processes that promote accountability, productivity, and professional growth.
• Coordinate the commission-based incentive structure for Field Agents, ensuring transparent performance measurement and consistent application of approved policies.
• Maintain accurate employee records and monitor recruitment, retention, attendance, turnover, and other workforce performance indicators.
• Manage employee welfare, workplace discipline, grievances, and conflict resolution in a fair and professional manner.
• Ensure compliance with the Ghana Labour Act and applicable statutory employment requirements.
• Advise management on workforce planning, employee relations, HR risks, and organizational development.
• Promote a respectful, inclusive, and welcoming workplace that encourages teamwork and employee engagement.

2. Training & Staff Development

• Coordinate induction programmes for new employees and Field Agents to ensure they understand their responsibilities, policies, and performance expectations.
• Organize refresher training sessions for staff and Field Agents in collaboration with technical and operational teams.
• Identify skills gaps and recommend training interventions that improve employee performance and operational effectiveness.
• Support the development of individual learning plans and professional development initiatives.
• Monitor training participation and evaluate the effectiveness of staff development programmes.
• Encourage continuous learning, knowledge sharing, and professional growth across the organization.
• Ensure that Field Agents receive appropriate guidance on operational procedures, digital tools, reporting requirements, and field activities.

3. Administration & Office Management

• Oversee daily office administration to maintain an organized, efficient, and professional working environment.
• Manage records, correspondence, office supplies, documentation, and administrative reporting systems.
• Coordinate travel arrangements, accommodation, meetings, workshops, and event logistics for staff and project teams.
• Manage contracts and service agreements with vendors, service providers, landlords, and other administrative partners.
• Monitor administrative expenditure and identify opportunities to improve efficiency and control costs.
• Establish and maintain effective document management and filing systems.
• Ensure that office facilities, equipment, and utilities meet operational requirements.
• Implement workplace health, safety, and security procedures for office staff and field operations.
• Coordinate administrative support for district offices and processing-center operations.
• Ensure that staff understand and follow administrative policies and procedures.

4. Operations & Logistics Management

• Coordinate logistics for agricultural input distribution, training programmes, community engagements, and field activities across project districts.
• Manage fleet and mobility assets, including motorbikes assigned to senior Field Agents and other authorized personnel.
• Oversee the issuance, tracking, maintenance, and recovery of smartphones and other equipment assigned to staff and Field Agents.
• Maintain accurate asset registers and ensure that the organization accounts for and safeguards its equipment.
• Coordinate vehicle and motorbike servicing, repairs, insurance, and other necessary documentation.
• Support the operational establishment of district offices and ensure that project locations have the necessary staff, equipment, and administrative resources.
• Coordinate staffing arrangements for processing centers in collaboration with relevant departments.
• Work with procurement and finance teams to support purchasing, vendor coordination, inventory control, and timely delivery of operational supplies.
• Monitor logistics requirements and resolve operational challenges that may affect project implementation.
• Develop and maintain procedures that improve resource utilization, asset accountability, and field operational efficiency.

5. Reporting, Compliance & Stakeholder Coordination

• Prepare regular HR, administration, logistics, and workforce performance reports for management.
• Track key performance indicators for recruitment, staff retention, training, Field Agent deployment, and asset utilization.
• Maintain accurate documentation for employment matters, contracts, training activities, and operational transactions.
• Coordinate with the finance team on payroll inputs, employee records, staff-related expenditure, and Field Agent commission administration.
• Monitor compliance with internal policies, contractual obligations, labour regulations, and relevant statutory requirements.
• Identify administrative and operational risks and recommend practical corrective measures.
• Work closely with programme managers, technical teams, district coordinators, and external service providers to support project delivery.
• Promote transparent processes, accountability, and continuous improvement across HR and administrative functions.

Qualification Required & Experience

• A Bachelor’s degree in Human Resource Management, Business Administration, Public Administration, or a related field.
• A Master’s degree or professional membership with the Chartered Institute of Human Resource Management, Ghana (CIHRM), will be an advantage.
• At least five (5) years of relevant experience in human resources, administration, operations, or a combination of these functions.
• A minimum of two (2) years of experience in a managerial or supervisory role.
• Demonstrated experience recruiting, coordinating, and managing large or geographically dispersed teams.
• Sound knowledge of the Ghana Labour Act, employment contracts, employee relations, and statutory HR requirements.
• Practical experience in performance management, staff development, employee welfare, and grievance handling.
• Experience in logistics coordination, procurement support, fleet administration, and asset management.
• Proficiency in Microsoft Office applications or Google Workspace.
• Experience using Human Resource Information Systems (HRIS) or other workforce management platforms will be an advantage.
• Strong organizational, planning, leadership, and problem-solving skills.
• Excellent written and verbal communication and interpersonal skills.
• The ability to manage multiple priorities, meet deadlines, and work effectively with cross-functional teams.
• High levels of integrity, confidentiality, professionalism, and accountability.

Desirable Qualifications & Experience

• Experience working in agriculture, agribusiness, an NGO, or a development project environment.
• Experience managing commission-based or incentive-driven workforces.
• Familiarity with youth employment programmes and community-based recruitment initiatives.
• Experience supporting projects that operate across multiple districts or regions.
• Familiarity with mobile technology, digital reporting tools, and field workforce management systems.
• Experience coordinating logistics and staffing for agricultural processing centers or similar operational facilities.

Key Competencies

• People management: Builds strong teams, motivates employees, and supports individual and organizational performance.
• Organization and multitasking: Coordinates competing priorities while maintaining efficiency and accuracy.
• Confidentiality and integrity: Protects sensitive employee and organizational information and upholds ethical standards.
• Problem-solving: Identifies operational challenges and implements practical, timely solutions.
• Interpersonal skills: Builds positive relationships with employees, management, community stakeholders, and service providers.
• Process orientation: Develops clear procedures and ensures consistent implementation of HR and administrative policies.
• Leadership and accountability: Takes ownership of responsibilities and drives results across multiple functions.
• Communication: Shares information clearly and resolves workplace concerns professionally.
• Adaptability: Responds effectively to changing project requirements and field operational needs.
• Team collaboration: Works effectively with finance, procurement, technical, and programme teams.

What We Offer

• Competitive remuneration commensurate with qualifications and experience.
• The opportunity to contribute to a nationally significant initiative addressing illegal small-scale mining (galamsey), environmental restoration, and food security.
• A dynamic, mission-driven work environment at the intersection of agriculture, technology, and sustainable development.
• The opportunity to support youth employment, strengthen field operations, and improve agricultural value chains.
• Professional growth and learning opportunities.
• A collaborative workplace that values innovation, accountability, employee development, and teamwork.

How to Apply

Apply online by clicking on the Application button .

Application Deadline: 14 November 2026

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