Associate, Human Resources

As an Associate, Human Resources at APLL Global Business Services (Philippines), Inc., you will play a key role in supporting the Human Resources team through effective employee records management, document administration, and HR file maintenance. Based in Pasig City, Metro Manila, this position will focus on ensuring the accuracy, organization, and integrity of both physical and electronic employee records while supporting various HR documentation and compliance processes. This is a 6 month fixed term contract role.

• Organize and clean up employee 201 files, including resigned employees as applicable.
• Conduct a comprehensive cleanup and organization of employee pre-onboarding requirements and other employment-related documents across the employee lifecycle.
• Ensure all physical employee records are properly sorted, filed, and maintained.
• Collect, organize, and properly file other HR-related documents as assigned.
• Scan pre-onboarding requirements submitted in hard copy.
• Scan employee documents such as Salary Increase Letters, Promotion Letters, and similar employment documents, and file them in both physical 201 folders and electronic 201 records.
• Update electronic 201 files and upload them to the Shared Drive and HR Drive.
• Ensure scanned documents are clear, complete, correctly named, and saved in the appropriate folders.
• Maintain and update e-201 records for active and resigned employees.
• Ensure consistency between physical 201 files and electronic 201 records.
• Support the proper filing, updating, and maintenance of all employee records in compliance with HR document management standards.
• Shred files identified for disposal in accordance with established confidentiality and records disposal guidelines.
• Handle all employee records with strict confidentiality and professionalism.
• Ensure all records, both physical and electronic, are maintained in compliance with company HR document management standards and data privacy requirements.
• Support audit readiness by ensuring records are complete, accurate, and easily retrievable.

• Diploma or Bachelor’s degree in Human Resources, Business Administration, Office Administration, or a related field.
• Experience in HR records management, document control, scanning, filing, or HR administration is an advantage.
• Strong attention to detail and accuracy in handling employee records.
• Good organizational and time-management skills.
• Proficiency in basic office tools, scanning equipment, and electronic file management.
• Ability to handle confidential information with discretion.
• Able to work independently and collaborate with HR team members.