Executive Assistant & Admin

At APM Terminals Moín, you’ll experience what happens when technology, sustainability, and people come together with a shared purpose. This isn’t just a terminal, it’s a symbol of progress for Costa Rica and a benchmark for the future of logistics. Here, your voice matters. Your ideas matter. And your growth matters. You’ll work in a supportive, people-first environment where collaboration and trust drive everything we do.

Why you’ll love it here

• Be part of a terminal leading sustainability and innovation
• Work with leaders who empower and support your development
• Contribute to a project that truly impacts a country’s future
• Continuous improvement mindset - where curiosity is encouraged, root-cause problem solving is valued, and making things better every day is part of how we win

At APM Terminals, a global leader in port and terminal operations, we enable global trade and drive sustainable growth. As part of the A.P. Moller-Maersk Group, we connect economies and communities worldwide. Our success is driven by a strong commitment to LEAN methodologies, embedding continuous improvement into every aspect of our operations. Join us and be part of a team that values excellence, collaboration, and innovation.

Join us as we continue to shape the future of global trade and make a meaningful impact on communities worldwide. Discover your potential with APM Terminals and become part of a team that's redefining industry standards.

What you’ll be doing

As Personal Assistant, this role provides high-level executive, administrative, and strategic support to the Managing Director, acting as a trusted partner who enables leadership effectiveness, organizational coordination, and the successful execution of key business priorities.

Key responsibilities include:

• Managing complex calendars, priorities, and scheduling across multiple time zones
• Coordinating leadership meetings, workshops, town halls, corporate events, and executive visits
• Organizing domestic and international travel arrangements, including itineraries and logistics
• Acting as a key liaison between the Managing Director and local, regional, and global stakeholders
• Managing communications, follow-ups, and information flow across the organization
• Attending Senior Leadership Team meetings, taking minutes, and tracking actions to completion
• Preparing executive presentations, reports, dashboards, and governance materials
• Maintaining records, databases, reports, and tracking tools with a high level of accuracy
• Supporting administrative processes through corporate systems, including Workday and other digital platforms
• Coordinating strategic projects, engagement initiatives, and organizational communication activities
• Representing the Managing Director in follow-up and coordination activities when required.

What we can offer

At APM Terminals, we foster a dynamic learning and training culture that empowers our employees to excel. Our commitment to continuous improvement is driven by LEAN principles, ensuring every team member has opportunities to develop new skills and advance their career.

As part of our team, you’ll benefit from:

• Exposure to executive decision-making and business strategy
• Opportunities to collaborate with regional and global stakeholders
• Continuous learning and professional development
• Career growth within one of the world’s leading port and terminal operators
• A collaborative, inclusive, and people-focused culture
• Access to modern digital tools and global best practices
• Meaningful work that contributes to international trade and economic growth.

What we’re looking for

We are seeking a highly organized, proactive, and professional individual who thrives in a fast-paced environment and enjoys supporting senior leadership.

Qualifications and experience:

• Bachelor’s degree in Business Administration, Finance, Communications, International Relations, or a related field preferred.
• Additional training in executive administration or project management is an advantage
• Minimum of three years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting senior executives
• Experience working within multinational or matrix organizations
• Demonstrated experience managing executive calendars, travel logistics, events, and strategic initiatives
• Strong stakeholder management and communication skills
• Advanced proficiency in Microsoft Office, including Excel, PowerPoint, Outlook, and Teams
• Experience with Workday or similar systems is considered an advantage
• Strong attention to detail and ability to maintain confidentiality
• Valid driver’s license B1
• English and Spanish language proficiency, with a minimum B2 level of English
• Flexibility to occasionally work outside standard business hours and travel when required

Key competencies

• Planning, organization, and prioritization
• Stakeholder management and interpersonal influence
• Communication and service orientation
• Discretion, confidentiality, and integrity
• Proactivity and sense of urgency
• Adaptability and multitasking capabilities
• Ability to quickly learn and leverage new technologies

Lean mindset

Lean-minded: we are looking for someone who brings a strong mindset of continuous improvement - someone who is naturally curious, committed to solving problems at the root, and driven to make things better every day.

If you’re passionate about enabling leadership success, building strong stakeholder relationships, and making a meaningful impact in a dynamic global organization, we’d love to hear from you.

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Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. Maersk is an equal opportunities employer and welcomes applicants without regard to race, colour, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, pregnancy or parental leave, veteran status, gender identity, genetic information, or any other characteristic protected by applicable law. We will consider qualified applicants with criminal histories in a manner consistent with all legal requirements.

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