Legal Operations Generalist

Applied Intuition, Inc. is powering the future of physical AI. Founded in 2017 and now valued at $15 billion, the Silicon Valley company is creating the digital infrastructure needed to bring intelligence to every moving machine on the planet. Applied Intuition services the automotive, defense, trucking, construction, mining and agriculture industries in three core areas: tools and infrastructure, operating systems, and autonomy. Eighteen of the top 20 global automakers, as well as the United States military and its allies, trust the company’s solutions to deliver physical intelligence. Applied Intuition is headquartered in Sunnyvale, California, with offices in Washington, D.C.; San Diego; Ft. Walton Beach, Florida; Ann Arbor, Michigan; London; Stuttgart; Munich; Stockholm; Bangalore; Seoul; and Tokyo. Learn more at applied.co.

We are an in-office company, and our expectation is that full-time employees primarily work from their Applied Intuition office 5 days a week. However, we also recognize the importance of flexibility and trust our employees to manage their schedules responsibly. This may include occasional remote work, starting the day with morning meetings from home before heading to the office, or leaving earlier when needed to accommodate family commitments. This in-office expectation does not apply to contractor positions

About the role

We are looking for a Legal Operations Analyst to join our Legal team in Sunnyvale, California. Reporting to and partnering closely with the Chief Legal Officer, you will be the day-to-day point of contact for legal requests across the company - the person who keeps things moving, follows up relentlessly, and makes sure nothing slips. This role requires genuine range: you will move fluidly across intake triage, signature coordination, system administration, knowledge management, global entity maintenance, insurance support, and compliance support.

At Applied Intuition, you will:

• Serve as the air traffic control hub for the Legal team - own the legal intake system, triage all incoming requests, route to the right owner, and ensure nothing falls through the cracks

• Identify and pilot AI-native approaches to legal operations and bring the team along on adoption, using and building enterprise AI in day-to-day operations.

• Own our CLM operations day-to-day: maintain and run automated workflows for NDAs, vendor agreements, and commercial contracts. Support attorneys and contract managers on process and system questions

• Support in leveraging AI and MCP capabilities to enable self-service contract data queries and trend analysis

• Own the Legal team’s repository. Build and maintain an organized, searchable document repository; document standard operating procedures and close gaps in existing coverage

• Manage the Legal team’s new hire onboarding process and maintain key templates, playbooks, and training materials

• Track and report on legal operations metrics including request volume, turnaround times, and outside counsel spend

• Support entity management and corporate filings, coordinating with outside vendors and relevant counsel to keep corporate records current

• Assist with ESG and regulatory compliance execution under attorney direction - data gathering, tracking, and reporting

• Support outside counsel and vendor management, including tracking billing against budgets and assisting with performance reviews

• Coordinate and chase signatures across the organization - track all documents pending execution, follow up proactively with signatories, and ensure agreements close on time

• Manage the DocuSign environment, including envelope creation, template management, user permissions, and integrations with the broader legal tech stack

• Arrange notarization of documents as needed, coordinating with internal stakeholders and external notary services

• Evangelize legal processes to cross-functional partners - build self-service resources and show internal clients why following the process makes them faster, not slower

We’re looking for someone who has:

• Bachelors degree in Political Science, Legal Studies, Data Science, or related field

• 4-8 years of experience in legal operations, business operations, contracts management, or a similar operational role in a technology company or law firm

• Hands-on system experience, ideally as a workflow designer or administrator; experience with DocuSign, Ironclad, Jira, and Google Suite strongly preferred

• A genuinely generalist operational profile - you have owned a wide range of work across systems, documentation, reporting, and cross-functional coordination without settling into a single specialty

• Strong process-builder instincts: you create structure and documentation where none exists

• Comfort with ambiguity and a bias toward action - willingness to take on any task, big or small, to get the job done

• Strong organizational, time management, and project management skills with the ability to handle high volume and balance competing demands

• Good judgment and a high level of professional integrity, discretion, and ability to maintain confidentiality

• Genuine curiosity about AI tools and a desire to find smarter, more scalable ways to work

Nice to have:

• Prior experience in a high-growth technology company or autonomous systems / defense environment

• Experience with entity management and corporate filings

• Familiarity with e-billing platforms and outside counsel management

• Experience sourcing and implementing legal technology solutions

• Active California Notary Public commission or willingness to obtain one

Compensation at Applied Intuition for eligible roles includes base salary, equity, and benefits. Base salary is a single component of the total compensation package, which may also include equity in the form of options and/or restricted stock units, comprehensive health, dental, vision, life and disability insurance coverage, 401k retirement benefits with employer match, learning and wellness stipends, and paid time off. Note that benefits are subject to change and may vary based on jurisdiction of employment.

Applied Intuition pay ranges reflect the minimum and maximum intended target base salary for new hire salaries for the position. The actual base salary offered to a successful candidate will additionally be influenced by a variety of factors including experience, credentials & certifications, educational attainment, skill level requirements, interview performance, and the level and scope of the position.

Don’t meet every single requirement? If you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Applied Intuition is an equal opportunity employer and federal contractor or subcontractor. Consequently, the parties agree that, as applicable, they will abide by the requirements of 41 CFR 60-1.4(a), 41 CFR 60-300.5(a) and 41 CFR 60-741.5(a) and that these laws are incorporated herein by reference. These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. These regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. The parties also agree that, as applicable, they will abide by the requirements of Executive Order 13496 (29 CFR Part 471, Appendix A to Subpart A), relating to the notice of employee rights under federal labor laws.

FOR US-BASED ROLES:Applied Intuition is committed to providing an accessible and inclusive application and interview experience to applicants who are disabled veterans and other applicants with disabilities or medical conditions. Reasonable accommodations are available, requesting an accommodation will not affect your candidacy in any way, and you are not required to disclose the nature of your disability or medical condition in order to make a request.

If you require an accommodation please contact [email protected]. We will work with you!