Faculty-Directed Program Coordinator

Job Profile:

Job Family:

Time Type:

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Job Profile Summary:

Provides expert guidance to international students and scholars, spearheads initiatives that promote global education and cross-cultural understanding, and ensures compliance with immigration regulation. Provides expert guidance to students participating on international and domestic programs.

Job Description:

Arizona State University’s Global Education Office (ASU GEO) is hiring a Faculty Directed Program Coordinator. The successful candidate will be part of a team of eight (8) working to support ASU’s robust custom program portfolio and join a broader office with 25 team members. If you are interested in joining a growing and collegial office that values creativity, innovation and access, then this is the job for you. Come be a part of the future of global education at America’s most innovative university!

ASU GEO is a leader in global education, enrolling over 3,000 students annually in traditional mobility programs, including study abroad, internship, service-learning, and research opportunities, and has developed a growing portfolio of online global learning programs that enroll an additional 1,700+ students each academic year. The office has a strong commitment to professional development. You will have opportunities both internally and externally to grow your skill set and knowledge base.

The Coordinator will be assigned to a portfolio of international and domestic programs and will be responsible for managing their full life cycle, from the proposal stage through to the collection of program evaluations. This position works primarily with faculty, university administration and service providers and will report to the Assistant Director. Student contact is indirect and limited.

Position Salary Range:

$52,000/year

Essential Duties:

• Works closely and collaboratively with faculty member(s), to facilitate, develop and finalize individualized custom program proposals including, but not limited to: budgets, logistics, housing, transportation, health & safety requirements, excursions and curriculum.

• Facilitates and prepares, with faculty member(s), the development and maintenance of a program budget and associated course fee(s), prepares disbursements, proposals, recommendations and approvals where appropriate and ensures adherence to and control of budget items.

• Requests bids from providers, facilitates contract negotiations with identified vendor(s); prepares all applicable contracts for each program to ensure achievement of stated outcomes and requirements.

• Acts as primary contact between third party vendors and faculty; reviews providers’ bid responses to provide guidance/recommendations to faculty identifying differences that may enhance the program from both a content and expense perspective.

• Plans, prepares, launches and administers associated web brochure(s) to promote program including descriptive information, cost, program length/timing and application process. Reviews submitted applications for eligibility criteria, accepts/denies students, and aids in the achievement of required minimum participants.

• Prepares Memoranda of Understanding (MOU) and Scope of Work for vendors; in conjunction with Risk Management, OGC and Associate Director International Health, Safety and Security evaluates new providers for compliance with ASU standards/requirements.

• Working in conjunction with faculty, facilitates promotion of programs, holds informational sessions, creates flyers for programs; assists in the planning of Global Education Office events throughout the year to increase awareness and promote program opportunities to students, faculty, and colleges.

• Working with faculty, coordinates, organizes and delivers pre-departure orientations for students, both in person and virtually; monitors virtual pre-departure orientation required for all students.

• Advises students on program specifics, funding options, and application process; performs follow up as needed to ensure students have the opportunity to complete process; withdraws students as requested.

• Performs other duties and special projects as assigned by supervisor.

Desired Qualifications:

• Experience working with college/university faculty members or VIP customers/clients

• Experience in budget development and management

• Experience with Salesforce (or similar CRM) Experience with Terra Dotta

• Experience studying/working/living abroad

• Experience communicating across cultures

• Evidence of a Master’s Degree

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding, and manipulating a computer mouse.

• Regular activities require ability to quickly change priorities that may include and/or are subject to resolution of conflicts.

• Ability to clearly communicate to perform essential functions.
• DAYS AND SCHEDULE: Office hours are Monday-Friday 8:00AM-5:00PM. Some weekend and evening activities required. Flexible and hybrid schedules are available after training period.

Department Statement:

ASU GEO is a leader in global education, enrolling over 3,000 students annually in traditional mobility programs, including study abroad, internship, service-learning, and research opportunities, and has developed a growing portfolio of online global learning programs that enroll an additional 1,700+ students each academic year.

Driving Requirement:

Location:

Funding:

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

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ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASUCompensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement: