Procurement Specialist

Procurement Specialist

Key responsibilities

Sourcing and purchasing

• Run RFQ/RFP processes; obtain and document competitive quotes per policy thresholds (e.g., 3 quotes above the set limit).
• Negotiate price, payment terms, SLAs and renewal terms with local and international vendors.
• Issue and manage purchase orders from requisition through receipt and three-way match.

Vendor management

• Own vendor onboarding: due diligence, Tax ID validation, bank detail verification, and compliance documentation.
• Maintain the approved vendor master; run periodic performance reviews and consolidate the vendor base.
• Manage key facility, IT, software and services vendors, including lease and office-services contracts.

Policy and compliance

• Enforce the HQ Spend & Procurement Policy: approval matrices, budget checks, and escalation of unbudgeted spend.
• Ensure every purchase is supported by a valid FEL invoice and that ISR/IVA withholdings are applied correctly.
• Keep an audit-ready file for each purchase; support internal and external audits and month-end close.

Contracts and renewals

• Maintain a contract repository with owners, terms, notice periods and auto-renewal dates.
• Flag renewals 90 days ahead and renegotiate or exit before notice deadlines.

Spend analysis and reporting

• Partner with FP&A to track committed vs. actual spend against budget by department and GL account.
• Report monthly on savings, PO compliance, cycle time and maverick spend.
• Identify savings and consolidation opportunities ahead of each budget cycle.

Requirements

• Bachelor's degree in Business Administration, Industrial Engineering, Finance, Accounting or a related field.
• 4+ years in procurement, purchasing or supply chain, ideally in a shared services, BPO or multinational environment.
• Working knowledge of Guatemalan tax and invoicing rules: SAT, FEL electronic invoicing, ISR and IVA withholdings, and RTU/NIT validation.
• Proven track record negotiating contracts and achieving measurable savings.
• Experience with an ERP or P2P system (e.g., Quickbooks, NetSuite, SAP, Oracle, Coupa) and the PO lifecycle.
• Google workspace experience
• Spanish (native) and English (professional, written and spoken).

Preferred qualifications and competencies

Preferred

• Experience sourcing across the Globe (USD and Non-USD denominated international vendors.
• Exposure to SaaS/software licensing and office facilities contracts.
• Familiarity with SOX-style controls or audit requirements.

Competencies

• Integrity and discretion with confidential pricing and vendor data.
• Negotiation: firm on terms, constructive with vendors.
• Control mindset: follows policy and documents everything.
• Business partnership: says yes to the need, steers the how.
• Analytical rigor: comfortable with numbers and spending data.

Equal Opportunity Employer: At Athena, we are deeply committed to fostering an inclusive and diverse workplace environment. We believe that diversity enriches our organization, enhances creativity, and drives innovation. We are dedicated to providing equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or any other characteristic protected by applicable laws. We strive to create an environment where everyone feels valued, respected, and empowered to contribute their unique perspectives and talents. We actively promote diversity and inclusion through our hiring practices, employee development initiatives, and company culture, recognizing that it is essential for our success as a company and as a community.