Payroll Application Systems Analyst

Position Summary

The Payroll Application System Analyst is responsible for the administration, analysis, compliance, reporting, and continuous improvement of workforce timekeeping operations. This role serves as the organization's subject matter expert for UKG Time & Attendance, supporting payroll processing, workforce management, and labor analytics.

The position partners closely with Human Resources, Finance, Information Technology, Operations, and departmental leadership to ensure accurate and compliant timekeeping processes while leveraging data analytics to support strategic decision-making, operational efficiency, workforce planning, and regulatory compliance. May be required to work occasional weekends or holidays based on the payroll calendar.

Essential Duties and Responsibilities

UKG Time & Attendance Administration

• Serve as the primary administrator and subject matter expert for the UKG Time & Attendance platform.
• Maintain timekeeping configurations including pay rules, accrual profiles, attendance policies, schedules, labor levels, work rules, and organizational structures.
• Monitor daily timekeeping activities to ensure completeness, accuracy, and compliance with organizational policies.
• Audit and reconcile employee time records, missed punches, attendance exceptions, premium pay, overtime calculations, and labor allocations.
• Troubleshoot and resolve timekeeping, scheduling, accrual, and payroll interface issues.
• Manage integrations between UKG and Oracle Fusion HCM/Payroll to ensure accurate employee, labor, and payroll data transfers.
• Develop and maintain workforce management dashboards and operational reports.
• Analyze trends related to attendance, overtime, staffing, labor utilization, and workforce productivity.
• Administer security roles, user access, workflow approvals, and system controls.
• Ensure compliance with federal, state, and local wage and hour laws.
• Develop and provide training and support to managers and employees regarding timekeeping policies, procedures, and system functionality.
• Participate in system upgrades, testing, implementation projects, and process improvement initiatives.
• Develop and maintain standard operating procedures and documentation related to workforce management processes.
• Identify process improvement opportunities through data analysis and operational metrics.
• Deliver actionable insights and recommendations to leadership teams.
• Support labor forecasting, budgeting, and workforce planning activities.

Process Improvement and Internal Controls

• Identify opportunities to automate manual workforce management activities.
• Develop and enhance timekeeping controls to improve compliance and operational efficiency.
• Participate in enterprise system implementation projects and upgrades.
• Recommend and implement best practices related to workforce management, reporting, and compliance.
• Ensure adherence to organizational policies, internal controls, and data governance requirements.
• Maintain confidentiality of employee payroll and workforce information.

Minimum Qualifications

Education: Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, Information Systems, or a related field required.

Equivalent combination of education and progressive payroll experience may be considered.

Experience:

• Minimum five to seven years of progressive payroll administration experience required.
• Experience administering UKG Time & Attendance or a comparable workforce management system required.
• Oracle Fusion Payroll experience preferred.
• Healthcare industry experience preferred.

Knowledge, Skills, and Abilities

• Advanced knowledge of payroll administration and workforce management practices.
• Expert knowledge with UKG Time & Attendance administration and workforce management processes.
• Strong experience of Oracle Fusion Payroll.
• Advanced analytical and problem-solving abilities.
• Proficiency in Microsoft Excel, including Pivot Tables, Power Query, and advanced formulas.
• Experience with OTBI, BI Publisher, workforce analytics, and business intelligence reporting tools.
• Strong project management and organizational skills.
• Excellent verbal and written communication skills.
• Ability to work effectively across Payroll, HR, Finance, IT, and operational departments.
• Strong attention to detail and commitment to data accuracy.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Oracle Fusion HCM or Payroll certification.
• UKG Workforce Management certification.
• Experience supporting payroll and workforce management system implementations.
• Experience in healthcare, large employer, or complex multi-state environments.
• Experience with labor analytics, workforce planning, and financial forecasting.

Success Measures

• Successful completion of internal and external audits.
• Reduction in payroll processing errors and compliance risks.
• Improved efficiency through automation and system optimization.
• Enhanced workforce visibility through payroll and labor analytics.
• Effective administration of UKG Time & Attendance platform.
• Strong partnerships with HR, Finance, Operations, and organizational leadership.

Performance Expectations

Demonstrates the technical competencies as established on the Assessment and Evaluation Tool.

Work Environment

Potential for exposure to the hazards and risk of the hospital environment, including exposure to infectious disease, hazardous substances, and potential injury. This position requires desk, computer and calculator work a majority of the time. Some standing and walking and occasional lifting up to 20 pounds required. The essential functions for this position are listed on the Assessment and Evaluation Tool.

Reporting Relationship

This position reports to the Director of Payroll.

The above statement reflects the general details considered necessary to describe the principal functions of the job as identified and shall not be considered as a detailed description of all work requirements that may be inherent in the position.