Executive Assistant
Confirmed on the employer's own hiring board on Oct 28, 2026. First seen by Alion on Oct 13, 2026.
Executive Assistant
This is a full-time, in-person position located at our Broad Ripple office in Indianapolis, Indiana. Occasional travel and evening or weekend work may be required.
About Us
Audiochuck is a fast-growing, dynamic company driven by our mission to tell the right stories, in the right ways, for the right reasons. Our team is made up of immensely passionate people who love what we do and don’t stop until we’re proud. Excellence is required at Audiochuck. We have a responsibility and privilege to honor the voices of those whose stories we tell.
We approach our content with empathy, compassion, and a genuine desire to make a difference. Advocacy is an essential part of the Audiochuck culture as we strive to positively impact victims and their families through the use of our time, money, and resources.
Committed to developing our people and fostering a long-term team of talented media professionals, we are seeking a highly organized and discreet Executive Assistant to join our EA team.
About the Executive Assistant
The Executive Assistant provides high-level administrative and operational support to members of Audiochuck's leadership team as part of a collaborative EA team. This person keeps priorities moving by owning complex scheduling, correspondence, meeting coordination, and cross-team communication, and by supporting the teams those leaders run.
The role requires exceptional organization, sound judgment, and the discretion to handle sensitive and confidential information with integrity. Because leadership responsibilities evolve as we grow, the leaders supported by this role may change over time.
This role is ideal for a proactive problem-solver who anticipates needs before they arise and thrives in a creative, fast-changing environment.
What You’ll Do
Calendar & Meeting Management
Manage complex calendars for leadership team members, proactively scheduling meetings, resolving conflicts, and anticipating needs
Prepare agendas and meeting materials, take notes, and track follow-ups as needed
Travel & Logistics
Coordinate travel arrangements, including flights, lodging, and ground transportation
Prepare and deliver detailed itineraries
Manage expense reporting on behalf of leadership team members
Communication & Correspondence
Act as a liaison between leaders and internal and external stakeholders
Screen, prioritize, and respond to email, calls, and other correspondence on a leader's behalf
Draft, edit, and distribute internal and external communications, including emails, Slack updates, and team announcements
Serve as a trusted point of contact for team members who need access to a leader
EA Team Collaboration
Partner with fellow EAs and the EA Team Lead to share coverage and align on processes
Step in to support other leaders when teammates are out
Special Projects & Events
Assist with special projects, research, and preparation of reports for leadership meetings
Coordinate company and team events, including off-sites, retreats, and team-building activities
What Success Looks Like
Leaders' calendars run smoothly, with conflicts resolved before they become problems
Meetings are well prepared, and follow-ups are tracked and completed
Travel is seamless, with clear itineraries and expenses submitted accurately and on time
Correspondence is handled promptly, professionally, and with sound judgment about what needs a leader's attention
Confidential information is always handled with discretion
Coverage across the EA team is seamless, so leaders are supported even when a teammate is out
Events and special projects are organized and delivered without loose ends
What You’ll Bring to the Table
3+ years of experience as an Executive Assistant or in a similar role supporting senior leaders in a fast-paced environment
Proven ability to manage multiple priorities, deadlines, and complex schedules with precision
Strong written and verbal communication skills, with the ability to interact professionally at all levels
Proactive problem-solver who anticipates needs and resolves issues independently
High level of discretion and professionalism with sensitive and confidential information
Proficiency in Google Workspace and Slack, plus experience with expense tools such as Expensify
Flexible and adaptable, with the ability to thrive in a creative, fast-changing environment
Preferred
Bachelor's degree, or equivalent professional experience
Experience in media, podcasting, or entertainment
Experience supporting multiple leaders at the same time
Familiarity with project management or database tools such as Airtable
What Audiochuck Will Bring to the Table
Commitment to intentional leadership development
Dedication to company culture and promoting mental health
A collaborative and passionate team aligned around advocacy and impact
Opportunity to work closely with leaders shaping one of the most successful companies in podcasting
Comprehensive medical, dental, and vision coverage
401(k) retirement plan with employer match
Generous paid time off
Paid parental leave
Team events and company-sponsored activities
Audiochuck is an equal opportunity employer. We welcome applicants of all backgrounds and make employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.
If you need a reasonable accommodation at any point during the application or interview process, please contact [email protected].