Document Controller

Document Controller

• $119,986 base + 16.5% super + rostered fortnightly day off (RDO)
• Haymarket location | Hybrid working
• Permanent role

About Ausgrid - we’re wired for good

We’re the largest distributor of electricity on Australia’s east coast, which means over two million homes and businesses rely on our good work. We’re here at the heart of the energy transition, and we’re driven by a powerful purpose to make electricity accessible for all.

It’s an exciting new chapter for our company with each day bringing a renewed energy to how we deliver, store and use electricity. As we continue to grow, we’re in search of exceptional talent to help us achieve our goals.

Everyone’s job is important here. Our customers come from all walks of life, and so do we. We’re committed to fostering a diverse, respectful, and inclusive workplace, and encourage applications from all backgrounds.

See yourself working here

This is an opportunity to become the central point of coordination for project documentation, contract records and design review workflows across major infrastructure projects.

Within the Transmission Development and Growth division, you will work closely with Project Managers, Contract Managers, engineers, designers and external contractors, you'll ensure critical project documentation is controlled, traceable and readily accessible throughout the project lifecycle. From managing document repositories and maintaining registers, to coordinating design submissions, review cycles and revision control, you'll play a key role in supporting successful project delivery.

This role is ideal for someone who enjoys working across multiple projects, has a keen eye for detail, and is confident engaging with internal and external stakeholders to obtain information, track deliverables and keep projects moving forward.

What you'll be doing

• Manage project documentation and contract records across major infrastructure projects, ensuring information is accurately maintained, controlled and accessible through systems such as RIB CX and SharePoint.
• Coordinate design submission and review processes, including document transmittals, stakeholder comments, approvals, revision control and document status tracking.
• Maintain project registers and governance records, ensuring documentation is compliant, auditable and aligned to project and contractual requirements.
• Partner with project teams and contractors to proactively obtain, track and manage project deliverables, keeping documentation current and supporting the successful delivery of major projects.
• Administer contract records, deliverables, notices, correspondence, submissions, approvals and contractual documentation to support effective project delivery.
• Prepare and coordinate contract correspondence, notices, transmittals, meeting records and other formal communications for review and issue by authorised representatives.
• Maintain commercial and contract registers, including variations, claims, payment claims, securities, insurance, requests for information and technical queries.
• Support contract payment processes through the administration, tracking and coordination of payment claims and supporting documentation.
• Manage project documentation within approved contract management and document control systems, ensuring compliance with document control standards, naming conventions, version control and records management requirements.
• Monitor contract deliverables and milestones, providing reporting, escalation and status updates to support contract compliance and project performance.
• Support audit, governance and dispute readiness by ensuring relevant project and contract records are complete, accurate and readily retrievable.
• Contribute to project reporting, dashboards and management information relating to contract administration, document control, risks, changes and commercial performance.
• Perform other reasonable duties and responsibilities, as may be directed by your People Leader, that align with the complexity of work detailed in the Work Level Standards for this role.

What you bring to the role

Our hiring decisions are not only based on your experience and skills, but your passion, attitude, and alignment to our core values.

• 3-5 years' experience in document control, project administration and/or contract administration.
• Experience working within major infrastructure, utilities, engineering, construction or capital project delivery environments.
• Strong experience managing design review processes, document submissions, comment resolution and revision control.
• Experience maintaining document registers, records and controlled repositories.
• Exposure to document management systems such as RIB CX, Aconex, TeamBinder, ProjectWise, InEight, SharePoint or similar platforms.
• Excellent stakeholder engagement skills with the confidence to liaise with internal teams and external contractors.
• Strong organisational skills and attention to detail, with the ability to manage competing priorities.
• Relevant qualifications in Business, Project Management, Construction Management, Engineering or a related discipline, or equivalent demonstrated experience.

Life at Ausgrid

At Ausgrid, we go beyond just a competitive salary to offer an exciting range of benefits. From salary sacrificing electric vehicles and novated leasing, to discounted corporate health insurance and access to Fitness Passport, our benefits support your work here, and your life out there.

Celebrate success every day with our employee recognition program to bring out each other’s best. Looking to grow professionally? We’ve got you covered with study assistance, secondments, training and mentors, whose advice you’ll keep wherever you go.

We’re proud to offer gender-neutral parental leave to balance work when growing your family. And if you’re caring for elderly parents, our aged care support services offer expert guidance to help you access care for your loved ones. At Ausgrid, it's all about supporting you in every aspect of life.

If you require support with your application/reasonable adjustments for the interview process, please reach out to our dedicated Talent Team [email protected].

Application close date: 9 November 2026(please note, this date is subject to early closure)

Applicants must have full Australian work rights to apply.

By applying, you may be considered for a Talent Pool to support future opportunities over the next 12 months.