Office Administrator/Project Assistant
Confirmed on the employer's own hiring board on Nov 11, 2026. First seen by Alion on Nov 11, 2026. BBA scores A on the Alion truth index.
Your future role on our team As an Office Administrator/Project Assistant at BBA, you’ll play a central role in two areas: supporting project teams and keeping day-to-day office operations running smoothly. Working closely with engineers and technicians, you’ll play an important role in: Supporting successful delivery of projects; Preparing, formatting, and coordinating technical documents and deliverables; Applying strong attention to detail and maintaining high standards of quality and consistency across project documentation; and Support overall office operations and administrative functions. Make a meaningful contribution to exciting projects while developing your skills alongside a dedicated and collaborative team.
With us, you’ll get the opportunity to... Revise documents such as specifications, estimates, reports, and proposals, and verify the accuracy of cost tables. Gather and provide the information necessary to prepare project documents.
Improve the structure and clarity of written content by identifying ambiguities and clarifying meaning. Work across offices to format documents and presentations following corporate standards and templates. Coordinate with printing, shipping, and other external service providers.
Support invoicing and other administrative processes. Assist with employee training and onboarding activities. Support health and safety documentation and requirements, including tracking personal protective equipment (PPE).
Support maintenance scheduling, safety equipment coordination, and other administrative activities related to company vehicle and fleet management. Interact with IT support teams to assist staff with equipment needs. Assist with general office operations (supplies, equipment, vendor management, etc.).
Do your qualities and values match our corporate culture? Results-driven Thirsty to learn and excel. Willingness to work together while having fun.
Caring mindset that puts people first. Desire to be in the thick of the action. Rigorous and ethical.
The experience you bring: Bachelor’s degree in a relevant field 5+ years of experience in a similar position Excellent ability to revise text in both English and Spanish (Desirable) Proficiency in office software: Microsoft Word, Excel, PowerPoint, and Adobe Advanced English/Spanish skills to facilitate collaboration with other BBA offices and/or clients in Latin America. Asset: experience in the consulting engineering industry or in any other professional services field.