Procurement Coordinator, Industrial

The Procurement Coordinator supports the day-to-day operation of the Industrial Construction procurement function. The role coordinates supplier onboarding and prequalification, procurement systems and records, purchasing support, tender input, reporting, and user guidance. Working across suppliers, project and site teams, estimating, and accounting, the Coordinator helps keep procurement information accurate, current, consistent, and easy to use.

Key Responsibilities

Procurement Administration

• Manage price books, non-MSA pricing requests, purchase order inquiries, subrental approvals, and invoice discrepancies.
• Act as a primary contact for supplier onboarding, pricing, contract-administration, and procurement-process questions.
• Coordinate issue resolution with suppliers, project and site teams, Estimating, and Accounting, escalating commercial, system, financial, or compliance matters as required.

Supplier Onboarding, Contracts and Compliance

• Coordinate supplier prequalification, setup, credit applications, approvals, and required documentation across procurement and accounting systems.
• Maintain supplier trade classifications, service areas, capacity, bid history, participation, pricing, lead-time, and market information to support tender-list development and procurement planning.
• Track the execution, renewal, and status of Master Service Agreements, supplier documentation, compliance records, pricing, and approvals.
• Maintain organized procurement files and investigate invoice, contract, pricing, or documentation discrepancies against approved requirements.

Systems Data and Reporting

• Administer day-to-day procurement workflows and data in TradeTapp, BuildingConnected, GoFormz, Procore, Yardi, DocuSign, and related platforms.
• Coordinate supplier setup, user access, permissions, system issues, data quality, configuration requests, testing, and workflow improvements with internal and external support teams.
• Prepare and maintain recurring procurement reports and dashboards, including contract status, supplier allocations, purchasing activity, bidder lists, spend, MSA status, pricing, and other agreed KPIs.

Process Improvement and User Support

• Maintain procurement SOPs, templates, process documentation, and training materials.
• Provide practical onboarding, refresher training, and day-to-day guidance to project and site teams on procurement systems and procedures.
• Identify recurring issues and implement practical improvements that strengthen consistency, governance, user adoption, and scalability.

Qualifications & Experience

• Previous experience in procurement, construction administration, project administration, contract administration, accounting coordination, or a similar support role.
• Construction, development, industrial, or real-estate experience is an asset.
• Experience with vendor-management, tendering, procurement, ERP, or accounting systems is an asset.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities, deadlines, recurring reporting, and stakeholder requests.
• Strong written and verbal communication skills and confidence working with suppliers and cross-functional internal teams.
• Intermediate Microsoft Excel skills, including organizing and reconciling data, maintaining trackers, and preparing clear reports; proficiency with Word, Outlook, and Teams.
• Experience with TradeTapp, BuildingConnected, Procore, GoFormz, Yardi, DocuSign, or comparable platforms is an asset.
• Ability to learn interconnected systems, investigate workflow or data issues, exercise sound commercial judgment, and handle confidential supplier and pricing information.