Office Administrator Assistant

Bell Flavors & Fragrances is looking for a professional, positive, and detail-oriented Office Administrator Assistant to manage our front-desk operations and provide comprehensive administrative support. You will be the welcoming first point of contact for visitors, clients, and employees, and will help keep our office running smoothly in a fast-paced environment. This role reports to the Executive Assistant.

What You’ll Do

• Greet and welcome visitors, clients, and employees in a friendly, professional manner, following Visitors Policy protocols (sign-in, photo ID verification, and visitor badges)
• Maintain a clean and organized reception and office area
• Provide administrative support, including data entry, filing, document preparation, and correspondence
• Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipients
• Maintain office supply inventory and order supplies, business cards, envelopes, letterhead, and labels
• Prepare weekly mailings for remote employees and other locations
• Maintain the phone extension master list
• Assist the Customer Service and Executive Assistant teams with special projects
• Support compliance with company safety policies, Good Manufacturing Practices, and applicable food safety and quality requirements

What You’ll Bring

• Associate degree required; bachelor’s degree preferred
• Minimum of 2 years of experience in an administrative support or office assistant role, preferably in a manufacturing or corporate setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to handle multiple tasks efficiently in a fast-paced environment
• Professional demeanor and strong customer service orientation

Why Join Bell?

• Be the welcoming first impression of Bell for visitors, clients, and employees
• Collaborate with the Executive Assistant, Customer Service, and teams across the business
• Gain valuable experience in a manufacturing environment within the flavors and fragrances industry
• Grow your administrative and organizational skills through varied, hands-on responsibilities and special projects
• Join a supportive, collaborative, and professional work environment
• Competitive hourly rate of $24 -$28 per hour, based on qualifications and experience
• Competitive benefits available to eligible regular full-time employees