Office Manager

Overview

Who are We:

• We are not just any summer camp; we’re something more
• We provide a safe space for our campers from challenging neighborhoods in San Francisco
• We promote and value diverse, equitable, inclusive, and belonging within a strong staff community
• We influence & inspire our campers to help them become more successful & proactive adults
• We foster an environment that allows our staff to thrive and grow as professionals, no matter their chosen field
• We’re a ton of fun!

Who are You:

• You are a role model who will always put our youth first
• You have an unparalleled sense of integrity, emotional intelligence, & commitment to quality work
• You believe in the power of working and playing in nature
• You thrive while working collaboratively
• You are willing to learn, grow, & get better
• You value creativity, professionalism, empathy, & patience

Position Purpose

The Camp Office Manager is responsible for all aspects of the day-to-day on-site operation of Camp administration and operates as an assistant to the Camp Director and should act as a "gatekeeper" to the Camp Director. They are responsible for the efficient operation of the Camp office, employee/camper files, communication, and all administrative tasks.

Responsibilities

Key Responsibilities

• Live on-site at a residential summer Camp.
• Coordinate daily with the SF Administrative Office to organize camper departure and arrival days.
• Coordinate with the Camp Director and SF Admin Office about staff arrival, training, paperwork, timesheets, payroll, terminations, days off, etc.
• Handle all incoming calls and provide excellent customer service to parents, campers, staff, visitors, and BGCSF personnel.
• Manage all office communications including messages, camper rosters, daily schedule, mail, etc.
• Track daily Camp numbers of all persons on site.
• Manage camper files.
• Maintain office machines and office supplies.
• Track and report all visitors.
• Supervise the Office Assistant positions and teens participating in job training.
• Enforce all rules of the Camp office.
• Assist Camp Director and Assistant Camp Directors with administrative tasks as needed.

Qualifications

Required Skills

• Two years of administrative experience in a busy office environment.
• Ability to work with youth and staff in a positive manner.
• Exceptional attention to detail and accuracy.?
• Google Workplace and Microsoft Suite.
• Ability to handle challenging or stressful situations in a professional manner.
• Verbal and written communication skills.
• Ability to work independently with minimal supervision.
• Ability to maintain confidentiality.
• Excellent planning, organizational, and interpersonal skills.
• Experience working with a similar youth development organization.

Preferred Skills

• Experience supervising staff or volunteers.
• Experience with residential summer camps.
• Valid driver’s license.
• Language Skills: Spanish

Physical Requirements

• Proof of COVID-19 vaccination upon employment.
• Must be able to lift 50lbs.
• Must be able to walk on uneven terrain for at least 3 miles.
• Must be able to stand for 8 hours (with breaks).
• Must be able to work in temperatures ranging from 30° to 100°.

Schedule

• Temporary/Seasonal Summer position.
• Applicants should be available June 7 - August 7, 2023 to work & live on-site at our Camp location in Northern California (Mendocino County).
• Staff members work 40-56 hours/week depending on position with two days off per week. Days off vary per session.

Lodging

The Office Manager will not be required to stay in a cabin with youth on a regular basis but will be assigned bunk-style indoor housing that may be shared with up to 4 other staff members.

Benefits

• Onsite lodging is provided for all staff.
• Three cooked meals per day are provided onsite, including on days off (gluten-free, vegan, & vegetarian options).
• Free onsite laundry.
• Employee Assistance Program: In-Person Counseling + 24/7 Confidential Mental Health Support.
• Sick Time.
• Onsite workout facilities.
• Free Wifi access in the staff lounge.
• Free 1-year membership to the American Camp Association.

Pay

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and BGCSF needs. At BGCSF, our decisions are based on other factors and are dependent on the circumstances of each position. Depending on the need and requirement of the position, an individual could be hired at or near the entry-level, mid-level or top-of-the-range for their role and compensation. As such, a reasonable estimate for this temporary summer position from June 7 - August 7, 2023, is $4,250.00.

Disclaimer

Boys & Girls Clubs of San Francisco is an Equal Opportunity Employer. The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, nor to be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

If you’re excited about this opportunity, but your experience doesn’t align perfectly, we encourage you to apply anyways and attach a cover letter explaining why it would be a good fit. You may just be the right candidate!

IMPACT | GROWTH | COMMUNITY