Bid Manager

We are seeking an experienced and results-driven Bid Manager to lead and manage the end-to-end bid process for new contracts, renewals and re-tenders across Bidvest Prestige’s services. The successful candidate will be responsible for developing competitive, commercially sound and compliant bid submissions, coordinating internal stakeholders, managing bid timelines and ensuring the delivery of high-quality proposals. The role will also focus on developing bid strategies, managing client presentations, maintaining governance standards and driving successful contract awards that support business growth and profitability.

Key Responsibilities:

• Review tender opportunities and coordinate bid/no-bid recommendations with senior stakeholders, considering strategic fit, client requirements, available capacity, commercial potential and delivery risk.
• Develop bid strategies, win themes and value propositions tailored to each client and opportunity, clearly presenting Bidvest Prestige’s capabilities and service offering across soft services, hard services and integrated facilities management.
• Develop and manage bid plans, timelines, responsibility matrices and submission schedules. Lead kick-off meetings, S1 and solution reviews, and internal sign-off processes, keeping the bid team on track against agreed deadlines.
• Lead the writing, coordination and editing of high-quality tender responses, proposals and presentations. Coordinate content covering method statements, service delivery solutions, mobilisation and transition plans, S197 and staff transfer considerations, KPIs, SLAs, social value, ESG, Health & Safety and other client requirements, where applicable.
• Develop presentations and ensure commercials / costings are included in submissions.
• Identify and assess commercial, contractual, operational and delivery risks. Agree mitigation actions with relevant stakeholders, escalate material risks and support contract negotiations and the preparation of best and final offers (BAFOs).
• Prepare and coordinate client site visits, clarification questions, presentations and oral presentations. Coordinate presenters and subject matter experts ahead of client engagements and support relationships with prospective clients, consultants and supply chain partners.
• Engage Operations and relevant support functions to confirm that proposed service solutions, resource plans, mobilisation arrangements and transition commitments are practical and can be delivered within the proposed pricing, timelines and service levels in line with the tender scope.
• Lead and coordinate the bid team and cross-functional contributors. Allocate responsibilities, communicate expectations, monitor progress and support the development of bid capability to deliver quality submissions within required timelines.esses.
• Maintain and improve the bid content library, including standard responses, case studies, CVs, policies, accreditations, templates and supporting documents. Maintain effective document control, version management and consistent bid processes.
• Track pipeline activity and report on bid submissions, tender outcomes, win/loss performance, win rates and forecasts. Provide management with insights and recommendations to improve bid performance.

The Applicant must meet the following requirements:

• NQF Level 7: Degree or Advanced Diploma
• Matric (Senior Certificate)
• Valid SA Drivers’ License
• 5 Years Relevant managerial Experience in the Services Industry
• Operations, CRM & Financial Management
• MS Word, MS Excel, MS Powerpoint, MS Project & MS Outlook (Intermediate skill level)
• Knowledge of OHS Act, ISO 9001 Quality Management & Risk Management Systems.

FUNDAMENTAL COMPETENCIES

• Initiative/Proactivity
• Deadline Driven & Highly Motivated
• Stress Tolerant
• Excellent Written Communication
• Capacity Building
• Coaching
• Customer Focus & Quality Management
• Negotiation Skills
• Analytical Skills & Process Improvement
• Financial Planning and Strategy
• Teamwork & Partnering
• Relationship Building
• Interactive Reasoning, Strategic Thinking & Strategic Planning
• Excellent Oral Communication