Clinical Trials Administrator

With more than 40 years of experience in the healthcare sector, Bioiatriki Healthcare Group is the leading provider of primary care services in Greece. With a strong commitment to superior medical and digital technology, Bioiatriki is dedicated to advancing health and science and prides itself in its skilled and specialized workforce.

In BIOIATRIKI, we value our people as the “heart” of our organization and actively embrace our vision to look after every person’s health needs and support people live long and well!

We embrace our values: Empathy, Excellence, Vision, and Accountability, creating a work environment that promotes diversity and creates growth potential for our employees.

Position Overview

We are seeking a detail-oriented and highly organized Clinical Trials Administrator to join our team. The role is responsible for the administrative and operational coordination of clinical trial collaborations, working closely with Pharmaceutical Companies, CROs, Research Centers, external partners and internal departments.

Key Responsibilities

• Preparing and negotiating financial offers and budgets for new clinical trial collaborations
• Managing contracts, including CTAs, NDAs, amendments, legal approvals, and procedures related to the initiation of new collaborations
• Coordinating regulatory and feasibility documentation, deadlines, milestones, and internal approval processes
• Acting as a key point of contact and coordinating communication with Pharmaceutical Companies, CROs, Research Centers, Network Partners, Group Business Units, and internal departments
• Managing referrals, results, and relevant data entries, ensuring accuracy and coordinating the required deliveries and submissions
• Preparing regular reports and tracking KPIs, including daily and monthly reporting and monitoring of ongoing collaborations
• Maintaining and organizing electronic and physical documentation and preparing internal reports, updates, and administrative notes
• Providing professional customer service and maintaining regular communication with Research Centers, Pharmaceutical Companies, and CROs to ensure the smooth implementation of collaborations

Requirements

• University degree in Health Sciences, such as Biology, Pharmacy or a related field
• At least 2-3 years of relevant professional experience
• Excellent command of the English language, both written and spoken
• Very good knowledge of MS Office, particularly Excel for budget management, reporting and data tracking
• Familiarity with the regulatory framework governing clinical trials and GCP guidelines

Candidate Profile

• Strong attention to detail and excellent organizational skills
• Strong communication and negotiation skills, with the ability to build and maintain effective relationships with internal and external stakeholders
• Ability to manage multiple projects, priorities, and strict deadlines effectively
• Strong analytical and problem-solving skills
• Proactive and methodical approach, with a high sense of accountability
• Ability to handle confidential and sensitive information with professionalism and discretion
• Team-oriented mindset and ability to collaborate effectively across different functions and stakeholders

Benefits

• Life and health insurance plan
• Healthcare provisions for employees and their first-degree relatives
• Continuous learning and unlimited access to our online training and development platform
• Friendly and dynamic work environment, continuous feedback and prospects for career development