Purchasing Officer M/F

General information

Organisation

Operating in more than countries, BOURBON supports its customers by providing a wide range of innovative and sustainable maritime services in the oil, gas, and wind energy sectors. With a fleet of 159 modern, standardized vessels, the company and its 4,600 employees are working to achieve one ambition: to be the partner of choice for major players in offshore energy. Deeply rooted in local environments, BOURBON considers its proximity to its customers to be one of its key assets.

Strongly rooted in local communities, BOURBON makes proximity to its customers one of its key assets. Its worldwide network enables it to operate anywhere in the world with the same level of quality and safety.

Reference

2026-2184

Job type (offshore/onshore)

Onshore

Position description

Job title

Purchasing Officer M/F

Contract type

Permanent Contract

Roles and responsibilities

Procurement Execution & Compliance:

· Manage the full procurement cycle from Purchase Request (PR) to Purchase Order (PO) closure within our digital system.

· Source and evaluate suppliers, obtaining a minimum of three competitive quotes for all requests.

· Negotiate optimal commercial terms, including pricing, lead times, and payment conditions, especially for urgent requirements.

· Prepare and submit quotation summaries for timely approval from superintendents and managers prior to PO issuance.

· Generate accurate Purchase Orders, verifying all specifications, quantities, and terms.

· Ensure prompt amendment and re-submission of any rejected POs.

Supplier & Relationship Management:

· Proactively identify, evaluate, and onboard new suppliers in coordination with the Purchasing Admin team.

· Build and maintain strong relationships with key suppliers to ensure reliability and quality.

· Participate in tender processes and bulk purchase initiatives to achieve significant cost savings.

Logistics & Operational Support:

· Collaborate closely with the Logistics team to coordinate the timely shipment and delivery of spare parts to vessels worldwide.

· Review Delivery Orders and Service Reports to quickly identify and resolve any discrepancies.

Financial & Administrative Duties:

· Work with accounts to resolve discrepancies between POs and supplier invoices.

· Assist in uploading prepayment and urgent payment requests to the finance shared drive (OneDrive).

· Ensure all POs and PRs are accurately closed in the system in a timely manner.

Continuous Improvement & Safety:

· Participate in and contribute to commercial, contract, and operations meetings.

· Actively participate in and promote the company's safety culture, understanding that procurement decisions directly impact operational safety.

· Support the department head on ad-hoc projects and process improvement initiatives.

Qualifications, Skills and Experiences

Diploma, Dip in Supply Chain Management is preferred

· Proven experience (typically 3+ years) in a purchasing or procurement executive role, preferably within the shipping, maritime, or a related industrial sector.

· Strong experience in negotiating with suppliers and managing vendor relationships.

· Proficiency with ERP procurement modules (e.g., SmartPal, Oracle) and Microsoft Office Suite.

· Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal and external stakeholders.

· Highly organized, detail-oriented, and able to prioritize tasks in a fast-paced environment.

· A proactive problem-solver with a focus on efficiency and cost-saving.

Position location

Job location

Asia, Malaysia