Crewing Manager – Training, Logistics & Crewing

Entity:

Supply, Trading & Shipping

Job Family Group:

Shipping Group

Job Description:

This role exists to provide Training and Logistics management for bpMS sea staff and line management of the logistics team and tagged sea-staff.

This includes recruitment, training and development, employee relations, co-chairmanship of the ‘Training Working Group’, and compliance with the relevant and applicable laws.

In doing so, the incumbent will be expected to work closely with the crewing team, as well as build rapport and engage sea staff through ship visits and other sea-staff forums.

The role is also accountable for ensuring that officers supplied by bp Maritime Services (Singapore) (bpMSS) are placed on board with all the correct mandatory STCW prerequisites including medical and training course requirements.

In This Role You Will:

• Responsible for all team people management requirements.
• Manage the development and training requirements for the fleet and monitor their effectiveness through various feedback mechanisms. Provide advice on all training issues including the application of industry best practice and company policies and procedures.
• Manage and lead logistical crewing activities to enable officers’ safe joining and departure from assigned vessels under normal and emergency conditions and appointment to training courses and any other agreed activities.
• Ensure the 3rd party travel provider is performing and meeting the requirements of the contract with bpMS by organising quarterly performance reviews and monitoring KPIs.
• Support the bpMSS Occupational Health Advisor (OHA) to ensure the 3rd party medical provider for Occupational Health Services, is performing and meeting the requirements of the contract with bpMSS by taking an active part in the quarterly performance reviews and monitoring of KPIs.
• Lead and personally oversee training requirements for the fleet by engaging with TWG/bpS SMEs /Crewing Leads to ensure training is appropriate, effective, and maintained to the appropriate standards.
• Support disciplinary procedures for crewing tagged officers as required in conformance with the Seafarer’s Employment Agreement 2 for sea staff.
• Deliver the Learning and Development strategy and all line management activities related to training of bpMS sea staff and cadets.
• Provide efficient management of cost and budget for all activities directly related to Training, Logistics, and development of sea-going officers inclusive of cadets.
• Co-Chair the Training Working Group to identify training initiatives to fulfil critical competency gaps in support of the business strategy.
• Work with Regulatory bodies, Subject Matter Experts, Training Suppliers, and professional networks to develop and maintain a robust training portfolio that delivers desired business results.
• Responsible for producing training management reports for the senior crewing manager.
• In consultation with the senior crewing manager, support the delivery of marine expertise to BP Shipping and the wider BP Group including the promotion of development programmes.
• Support recruitment through the interview of prospective cadets and officers and be involved in the promotion panel when required.
• Provide competent marine staff to the bp Group for all operated vessels consistent with meeting the agreed operating budget and as appropriate UFA/ SLA.
• Ship visits in Singapore anchorage for the purpose of engagement with sea staff.
• Any other task and/or responsibility as deemed necessary by the company.

People Management

• Manage a team of Admin & Logistic Officers/Asst. Admin & Logistic officers including completion of their appraisals and planning for their development.
• Manage the performance, development, and training requirements of Chief officers and Cadets, and monitor their compliance through appraisals, feedback, and direct communication as appropriate.
• Manage, lead, and monitor the sea staff activities in accordance with bpMS policies.
• Provide efficient management of costs for all activities directly related to the performance and development of sea-going officers.
• Engage with the college for Cadets’ performance appraisals and attendance.
• Monitor cadet training record book.
• Work closely with the senior crewing manager to ensure the timely availability of cadets trained for officer recruitment.
• Provide guidance, supervision, and support to the team on a day-to-day basis.

Compliance

• Support the senior crewing manager in ensuring that bpMS follows a quality management system based on OMS standards.
• Support the senior crewing manager in the conduct of self-verification of bpMS service deliveries.

Essential Experience & Job Requirements:

• A university degree or equivalent experience or diploma holder preferred, but specific educational profile is less important than behaviours and a strong background of high performance and contribution).
• Experience in marine industry training requirements.
• Experience in a crewing office or in other maritime operations.
• Proven experience in managing people.
• Vendor management.
• Strong facilitation and communication skills.
• Engagement with sea-staff during ship visits at anchorage, docking, Sea-staff conference and office visits.

At bp, we provide the following environment and benefits to you

A company culture where we respect our diverse and unified teams, where we are proud of our achievements and where fun and the demeanor of giving back to our environment are highly valued

Possibility to join our social communities and networks

Learning opportunities and other development opportunities to craft your career path

Life and health insurance, medical care package and many other benefits!

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform crucial job functions, and receive other benefits and privileges of employment.

Travel Requirement

Some travel may be required with this role, this is negotiable

Relocation Assistance:

This role is not eligible for relocation

Remote Type:

This position is a hybrid of office/remote working

Skills:

Analytical Thinking, Analytical Thinking, Ancillary cost management, Bunker buyer, Chartering, Coaching, Commercial Acumen, Communication, Customer service delivery excellence, Demurrage, Developing and implementing strategy, Listening, Marine assurance, Marine Operations, Marine systems and processes, Marine technical, Market Knowledge, Mentoring, Negotiating value, Operational Excellence, Partner relationship management, Problem Solving, Sentiment and Trends, Shipping/transport, Trading and scheduling operations {+ 4 more}

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Legal Disclaimer:

We are an equal opportunity employer. We do not discriminate on the basis of protected characteristics like race, religion, color, sex, national origin, sexual orientation, veteran status or disability status. Individualswith an accessibility need may request an adjustment/accommodationrelated to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodationrelated to the recruitment process, please contact us.

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.