Operational Purchasing Specialist

Cabot Corporation (NYSE: CBT) is a leading global specialty chemicals and performance materials company headquartered in Boston, Massachusetts, USA.

Our businesses deliver a broad range of products and solutions to customers in every corner of the globe, serving the transportation, infrastructure, environment and consumer industry sectors. We bring the power of innovative chemistry to solve customers' challenges today while preparing them to meet tomorrow’s needs. Our commitment to innovation is driven by a passion to advance our customers' businesses through our deep understanding of their applications and the global trends that impact their operations.

If you do not meet every requirement, or your experience is slightly different that what we have listed, we still encourage you to apply!

Job Requirements (Principal Responsibilities)

Supplier & Buying Channel Enablement

• Maintain and update supplier master data in accordance with global procurement and compliance requirements.
• Support buying channel enablement by guiding business users toward correct purchasing routes (catalogs, P-cards, sourcing requests, etc.).
• Monitor supplier onboarding status and follow up on missing documentation.

Requisition Validation & Support

• Review purchase requisitions for completeness, accuracy, and alignment with category strategies and buying policies.
• Support end users in creating high-quality requisitions and resolving system or data issues.
• Ensure proper coding, documentation, and approval routing.

Purchase Order (PO) Management

• Create, adjust, and issue purchase orders in a timely manner.
• Monitor approval workflows and expedite where needed.
• Ensure PO compliance with contracted terms, sourcing decisions, and company policies.
• Manage order acknowledgement tracking and ensure accurate delivery dates.

Order Expediting & Delivery Coordination

• Follow up with suppliers to ensure timely delivery of goods/services.
• Address delays, shortages, or discrepancies with suppliers and internal stakeholders.
• Coordinate with logistics, receiving teams, and warehouses to solve delivery challenges.

Receipt & Invoice Issue Resolution

• Assist business users in performing goods receipts or service entry confirmations.
• Resolve PO-related invoice exceptions (mismatches, missing receipts, price/quantity discrepancies).
• Collaborate with Accounts Payable and suppliers to ensure smooth invoice processing and payment.

Compliance & Reporting

• Support monitoring and enforcing spend compliance to preferred suppliers and channels.
• Support internal audits and process documentation.
• Perform regular reporting on cycle times, exceptions, supplier performance, and operational KPIs.
• Maintain work instructions

Collaboration with Category Management

• Works closely with Sr. Category Buyers and Category Buyers to ensure alignment between day-to-day purchasing activities and broader category strategies

Competencies (Knowledge, Skills, and Behaviors)

• Technical Knowledge: Acquires and uses technical and professional knowledge, skills and judgment to accomplish results effectively.
• Problem solving: Can collaborate with cross departments and suppliers to solve the problem and ensure the process goes smoothly.
• Decision Making: Demonstrates the ability to identify and understand issues, problems and assesses risks in order to make decisions. Accepts the consequences of decisions.
• Planning & Organizational Skills: Plans, organizes and prioritizes work, and effectively monitors progress to ensure information and deliverables are provided on a timely basis.
• Communication Skills: The ability to engage in verbal and written communications that are direct, concise, clear and relevant and delivered in an appropriate manner.
• Customer Oriented: The desire and ability to provide high quality of service to all customers in a responsive and prompt manner.
• Teamwork and Collaboration: The ability to work cooperatively with others on a team. Taking actions that respect the needs and contributions of others; contributing to and accepting the consensus.

Education/Experience

• Bachelor’s degree. The ability to read, write and speak in English and Japanese.
• Better to have 1-2 years industry-related purchasing experience.

At Cabot, we bring the power of innovative chemistry and a spirit of partnership with our customers to advance solutions that will enable a sustainable future. Our strength in research and development is a major reason why we have been an industry leader for more than 135 years in products such as reinforcing and specialty carbons, battery materials, aerogel, fumed metal oxides, inkjet colorants, masterbatches and conductive compounds.

Our employees around the world are united by our shared purpose: Creating materials that improve daily life and enable a more sustainable future. Through our corporate strategy, “Creating for Tomorrow,” we are focused on our core strengths to lead in performance and sustainability - today and into the future.