Collections Manager

Job Summary

The Collections Managers will be part of a team that oversees all aspects of our Fine Art Storage, including inventory, monitoring of warehouse environment, condition reports, storage billing, and warehouse upkeep. The Collections Management department also collaborates on large-scale installations, de-installations, and pack jobs.

Occasional travel by plane, van, or truck may be required, as well as extended work hours, including evenings and weekends during large-scale projects.

Knowledge, Skills and Experience

• Bachelor’s degree in museum studies, Art History, Library Sciences, Fine Arts, or related field
• Minimum two years of museum, fine art, collection management, registration, or gallery experience
• A demonstrated ability to manage complex projects and coordinate multiple projects simultaneously
• Comprehensive knowledge of art terms and best practices
• Excellent time management, problem solving, organization, and analytical skills with attention to detail
• Excellent communication skills, both written and verbal
• Confidentiality, discretion, and flexibility required
• While performing this job, the successful candidate will be required to sit, stand, and walk, occasionally lift up to 50 pounds, do close work with a computer monitor, and perform repetitive hand movements
• Must successfully pass a background check

Key Responsibilities

• Maintain warehouse storage inventory.
• Activate storage accounts for new clients.
• Generate digital records for all items arriving into storage.
• Generate inventory reports for clients.
• Perform range of condition reports (from cursory to museum-level) on new arrivals and outgoing items.
• Develop and implement regular inventory projects including regular audits.
• Coordinate large projects with Operations, Art Handlers, and Projects teams.
• Generate reports for Accounting and Operations.
• Coordinate handling, packing, and movement of all items in storage.
• Maintain meticulous records of object movements and conditions.
• Maintain warehouse in clean and orderly fashion.

General

• Ensure compliance with all HR policies and procedures, and all other Company policies and procedures in place.
• Adhere to all Health & Safety policies and procedures.
• To act at all times in the best interests of Cadogan Tate, its customers and its employees.

Operating Dimension/Decision Making Authority

All decisions to be reviewed by manager initially. Once a level of operating authority has been reached decision making authority level will be reviewed and agreed.

Revenue

N/A

Budget

N/A

Headcount

N/A

Other

Other Information (Relevant to understanding the job)

• All employees are part of a team and should maintain an awareness of the important elements of other employees’ responsibilities with whom their own responsibilities overlap.
• Employees must work co-operatively and supportively with other employees.
• Employees have a responsibility to report any concerns to their supervising manager or to Head Office.
• Employees must be aware to act as an ambassador for Artemis / Cadogan Tate and ensure that at all times when on company business a professional and courteous manner is projected.
• The responsibilities listed in this job specification should be regarded as a guide and not a comprehensive list of all the daily requirements of your job.