Executive, Office Administration

[What the role is]

You will work closely with senior management and internal and external stakeholders to facilitate effective operations and support organisational priorities.

[What you will be working on]

Executive Support & Schedule Management:

• Manage complex calendars, scheduling meetings, appointments and engagements to optimise time and resource utilisation.

• Coordinate travel arrangements, itineraries and logistical requirements for official engagements.

• Monitor, screen and prioritise incoming correspondence, emails and calls, ensuring timely follow-up and escalation where appropriate.

• Collate, organise and prepare materials, presentations, briefing papers and reports for respective meetings.

• Support the planning and coordination of meetings, including agenda preparation, logistics and follow-up actions.

• Handle sensitive and confidential information with the highest level of professionalism and discretion.

• Maintain accurate records and ensure proper management of confidential documents and information in accordance with organisational policies and governance requirements.

Stakeholder and Communication Management:

• Serve as a key point of contact between senior management and internal departments, external partners and stakeholders.

• Facilitate effective communication and coordination across teams to ensure timely execution of actions and deliverables.

• Draft and review correspondence, meeting notes and other administrative communications as required.

Office and Administrative Operations:

• Support the day-to-day operations of the Senior Management Leader, including document management, filing systems and administrative processes.

• Provide administrative support for corporate events, visits and other organisational activities as required.

• Undertake other duties and projects assigned to support the Senior Management Leader and organisational priorities.

[What we are looking for]

• Relevant qualifications in any discipline
• At least 15 years of relevant experiences in providing support to senior management
• Strong organisational and coordination skills, with the ability to manage multiple priorities in a fast-paced environment.
• Excellent interpersonal and stakeholder management skills.
• Strong verbal and written communication skills.
• Demonstrated ability to exercise discretion and handle confidential information with integrity.
• Meticulous, resourceful and proactive, with strong attention to detail.
• Proficient in Microsoft Office applications and able to adapt quickly to new digital tools and systems.
• Experience supporting C-suite or senior leadership teams will be an advantage.