Executive/Senior Executive (Administration) - Sch of Engineering
[What the role is]
We are seeking a proactive and resourceful professional to support school operations, facilities management, AV systems, project coordination, procurement, security access, and administrative functions.[What you will be working on]
Provide operational and technical support for the School's Audio Visual (AV) systems and facilities.
Involve in facilities development and improvement projects, including system upgrades, renovations, furniture procurement, and space enhancement initiatives.
Manage vendors, contractors, and service providers to resolve facilities-related issues and ensure timely follow-up.
Maintain and oversee facilities and asset management records, including finance and procurement documentation, databases, and reporting.
Provide logistical and operational support for school events, activities, and programmes.
In charge of keys and security management (e.g. card access control) within the school.
Coordinate and administer staff seating allocation and workspace arrangements.
Work closely across schools and corporate departments on administrative and operational matters.
Provide a broad range of administrative support for the departments.
Participate in School-wide and Polytechnic-level committees, projects, and initiatives.
Support other admin teams (e.g. Assets and Staff Team), when required.
Carry out any other ad hoc duties or tasks assigned.
[What we are looking for]
Relevant qualifications with a minimum of 3 years of relevant working experience.
Experience in facilities, operations, project coordination, or administrative support will be an advantage.
Strong organizational, planning, and coordination skills with the ability to manage multiple priorities effectively.
Proactive, meticulous and detail-oriented individual to support the school’s facilities, operations and administrative functions.
Positive attitude, strong interpersonal skills, and the ability to work collaboratively in a team environment.
Self-motivated and resourceful, with the ability to work independently while managing multiple tasks effectively.