Assistant Project Manager

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials, schedules, subcontractors, and documentation to meet customer expectations and project deadlines while maintaining internal financial and operational standards. The APM serves as a key liaison between internal teams, vendors, installers, and customers in both the door/hardware and electronic security integration sectors.

Essential Functions

Support project managers in material procurement and order tracking to align with project timelines and construction schedules

Coordinate with vendors, manufacturers, and internal procurement to ensure timely delivery and accuracy of orders

Assist in managing project documentation, including submittals, RFIs, change orders, and closeout packages

Monitor and coordinate subcontractor schedules, performance, and compliance with project scopes

Communicate proactively with general contractors, customers, suppliers, and internal departments in both verbal and written formats

Process change orders based on customer direction and site conditions, ensuring documentation and pricing are accurate

Create and maintain sales orders, fabrication work orders, and delivery schedules in accordance with internal processes

Perform job site visits as needed to support installation progress, verify field conditions, and assist in resolving site-specific issues

Support collection efforts by coordinating with project teams and clients on outstanding invoices or payment concerns

Prepare and submit required project closeout documentation including O&M manuals, warranties, and as-builts

Maintain organized project files and documentation to ensure contract compliance and audit readiness

Other duties as assigned to support project execution and customer satisfaction

Minimum Qualifications

High school diploma or equivalent; some college coursework in business or construction management preferred

Proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word

Strong written and verbal communication skills for customer and team coordination

Knowledge, Skills, and Abilities

Excellent organizational and time management skills with the ability to multitask and prioritize effectively

Strong attention to detail and ability to follow through on assigned tasks

Self-motivated with a proactive approach to problem-solving and project coordination

Good mathematical and analytical skills for reviewing specifications and pricing

Basic understanding of commercial construction processes, especially related to doors, hardware, access control, and security systems, preferred

Familiarity with ERP, project management, or quoting software is a plus (e.g., Comsense, Procore, or similar), preferred

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk, hear and see. The employee frequently is required to stand; walk; use hand to handle or feel; and reach with hands and arms.

Work Environment

This job operates primarily in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. May occasionally require business travel.

Qualification Requirements 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.