Project Coordinator

The Project Coordinator works closely with the Project Management team, and provides basic customer service, organization, inside support, preparation of standard reporting, tracking all orders to ensure they are current and in good standing.   

Essential Functions

Assist project management team in coordination and communication in a timely manner in order to meet the construction schedule

Prepare and submit quotes and work orders to customers and technicians within the agreed upon timeframe. Including, the ability to perform a construction take off from blue prints, and process Architectural revisions and bulletins (As Required By Account)

Communicate effectively through verbal and written communication to General Contractors, Customers, and Field Technicians and to Internal Departments regarding the status of orders.  Prepares timely update reports for management, customers as needed.

Follow-up correspondence in writing (email primarily)

Responsive to returning phone calls in a timely manner

Communicate with factories and suppliers

Monitor orders, and provide tracking for shipments.

Prepare direct entry sales orders

Coordinate project submittal process-product data sheets, samples, schedules, etc.

Provide close-out documents as required

Ability to resolve project issues quickly and efficiently and communicates not only the problem but also a resolution to all required parties. If unable to find an acceptable solution will escalate to the Project Manager / Team Lead.

Coordinate orders across the US, Canada and Puerto Rico.

Displays working product knowledge of materials: Doors, Frames, Door Hardware.

Minimum Qualifications

Proficient in Microsoft Products, including but not limited to Excel, Word, and Outlook

Functional and working knowledge of computers

Must pass pre-employment background check and drug screen

Knowledge, Skills and Abilities

Effective time management and organizational skills

Detail oriented

Good mathematical skills 

Effective communication skills both verbal and in writing

Self-motivated and proactive with ability to multi-task

Blue print reading and specification interpretation preferred Construction Engineering, Construction Management, Construction Technology, or equivalent experience a plus

Physical Demands

Must be able to lift up to 50 lbs.

Work Environment 

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.