Logistics Clerk M/F

General information

Join our CFAO MOBILITY Division!

MEETING THE MOBILITY NEEDS OF BUSINESS & INDIVIDUALS

Mobility is one of the keys to development on the Continent.

We must constantly fi nd the most efficient mobility solutions for the greatest number of people.

Wherever we operate, we need to move from selling vehicles to providing mobility solutions for everyone.

Our Offer includes the complete automotive offering , including, two-wheelers, marine engines,coaches, lorries, handling equipment, tyres and spare parts.

Our production and assembly sites in Africa are a shining example of our commitment to actively support industrialisation in the region and creating an affordable offer.

We looking for a Logistics Clerk M/F based : Zambia

Job description:

• Transport & Logistics or Purchasing and Supply qualification
• Good knowledge and experience in Logistics /Supply chain management
• Strong Computer skills
• Ability to work under pressure, to tight deadlines and multitasking
• Good communication skills, both written and verbal
• Strong organizational, analytical & Interpersonal skills.
• Excellent knowledge of MS Office (Excel and Word a must).
• Ability to work in a fast - paced environment and multi-task
• At least two (02) years work experience in similar role.
• Drivers license for manual and automatic vehicles.

Profil request:

• Arrival inspections - Conduct inspections on arrival and prepare inspection reports.
• Report all damages in the system, and ensure timely completion of the repair process, including submission of claims as per procedure.
• Manage the claim process of all damages for new arrivals with the insurance company
• Create and stock vehicles in SAP system, ensuring accurate entry and timely updates, and making sure all units are stocked within 24 hours of arrival to support smooth operational flow.
• Create Goods Received Note (GRNs) and update Iziflo with vehicle arrival information, ensuring timely and accurate system records to support smooth logistics operations.
• Maintain accurate records of logistics activities and vehicle status.
• Verify unit details before system creation, ensuring accuracy of invoice details, vehicle colour, and model code for proper documentation and compliance.
• Maintain proper records of all tax payments and reports for audit purposes.
• Apply for and obtain Interpol clearance from the police for imported vehicles.
• Ensure all supporting documents (import papers, invoices, etc.) are submitted correctly.
• Complete vehicle costing sheets and submit them to the Finance and Sales Team within 72 hours of stocking, ensuring timely and accurate financial documentation.
• Create job cards and ensure all details are correct, raising sublet orders when required to support accurate documentation and smooth operational processes.
• Close orders and ensure invoices are shared with the Finance Team for payment, while accurately loading invoices into the Teams folder for proper record-keeping and compliance.
• Manage carrier plan arrangements in coordination with the Sales Team and the transporter, ensuring efficient scheduling and smooth execution of carrier loads.
• Provide timely updates and accurate information to the Sales Team regarding vehicle arrivals in the country, ensuring smooth coordination and effective planning.
• Liaise, plan, and execute tasks in collaboration with other team members to ensure smooth operations.
• Assist drivers with their duties, when necessary, e.g., guiding them through inspection processes.
• Prepare daily, weekly, and monthly reports on Logistics activities.
• Highlight any delays, risks, or compliance issues in reports for management review.
• Perform any other duties as may be required from time to time to support operational efficiency.