Accounts Payable Lead

CharterUP is transforming the $365 billion global group transportation and mobility market with an AI native platform that powers modern charter, shuttle, and emerging autonomous vehicle operations. Trusted by many Fortune 500 companies, CharterUP connects enterprises, institutions, and event organizers with thousands of vehicles nationwide, while increasingly serving as the operating system for large scale shuttle and transit programs across airports, campuses, industrial sites, and major events.

Through real time availability, transparent pricing, intelligent routing, and AI driven dispatch and optimization, CharterUP replaces a fragmented and opaque industry with automation, accountability, and scale.

Why Join Us

• Innovative Impact: Be part of the team that's revolutionizing group travel, setting new standards in an industry overdue for change.
• Growth Opportunities: As a hyper growth company and one of the fastest-growing companies recognized by Inc., there’s no better time to join our dynamic, growth-stage organization.
• Driven Team: Collaborate with some of the most driven minds in tech, all while working in a remote-first environment with a tech hub in Austin, TX.
• Funding and Stability: Our $60 million Series A funding was just the start-we’re poised for even greater expansion, and you can be part of this exciting journey. CharterUp has achieved this growth profitability and efficiently, ensuring long-term stability.

Title: Accounts Payable Lead

Reports to: Sr. Manager, Finance

Location: Atlanta, GA (Hybrid: Monday, Wednesday, Friday in-office)

About the Role

The Accounts Payable (AP) Lead is responsible for overseeing the accounts payable, ensuring the timely and accurate processing of invoices and payments, managing vendor relationships, and maintaining strong internal controls. This role requires strong finance skills, attention to detail, and a deep understanding of accounting principles and practices. The AP Lead will also be responsible for streamlining processes, implementing best practices, and contributing to the overall efficiency and effectiveness of the finance department.

Responsibilities

• Accounts Payable Operations:
• Oversee the entire accounts payable process, including invoice processing, payment disbursement, and vendor management.
• Ensure all invoices are processed accurately and timely, with proper coding and approval.
• Manage the month-end and year-end closing processes for accounts payable.
• Vendor Management:
• Establish and maintain strong relationships with vendors.
• Handle vendor inquiries and resolve payment discrepancies.
• Negotiate payment terms and manage vendor contracts.
• Monitor Treasury Balances and Cash Flow Projection:
• Continuously monitor treasury balances and maintain a comprehensive cash flow projection model.
• Provide timely notifications to upper management regarding potential cash needs and investment opportunities.
• Drive Process Innovation and Efficiency:
• Lead efforts to streamline processes and enhance team efficiency through the implementation of automation tools such as Excel, Alteryx, and Tableau.
• Identify opportunities for process improvements and collaborate with stakeholders to implement solutions.
• Manage Accounting and AP Inboxes:
• Maintain accounting and accounts payable inboxes, ensuring timely responses to vendor inquiries and requests.
• Ensure vendors receive timely payments and effective communication regarding invoice status and payment schedules.
• Financial Reporting:
• Prepare and analyze accounts payable reports and metrics.
• Assist with financial audits and provide documentation as required.
• Collaborate with other departments to support overall financial goals.
• Technology and Systems:
• Oversee the use of accounts payable systems and software.
• Work with IT and other departments to implement system upgrades and enhancements.
• Ensure the accuracy and integrity of data within the accounts payable system.
• Leadership and Management:
• Supervise, mentor, and develop the accounts payable team.
• Conduct performance evaluations and provide ongoing feedback and coaching.
• Ensure the team meets all deadlines and performance standards.

Experience and Expertise

• Bachelor’s degree in Accounting, Finance, or related field.
• Minimum of 3 years of experience in accounts payable, with at least 1 years in a supervisory or management role.
• Strong knowledge of accounting principles and accounts payable processes.
• Proficiency with accounting software and Microsoft Office Suite, particularly Excel.
• Experience with automation tools such as Alteryx and Tableau is a plus.
• Excellent analytical, problem-solving, and organizational skills.
• Strong leadership and team management abilities.
• Exceptional communication and interpersonal skills.
• Ability to work independently and manage multiple priorities in a fast-paced environment.
• Experience with ERP systems is a plus.
• CPA, preferred

Recruiting Process

• Step 1 - Wonderlic Assessment (12 min)
• Step 2 - Video call: Talent Acquisition interview
• Step 3 - Video call: Interview with Finance Manager 
• Step 4 - Video call: Final Interview with CFO
• Step 5 - Offer & background check
• Welcome aboard!

Salary

$65,000—$75,000 USD

Global Benefits & Perks at CharterUP

We believe great people can live anywhere-and they deserve great benefits, too. While offerings may vary slightly by location, we prioritize hiring near our hubs in Austin, Atlanta, and Miami as we grow our global team.

• Flexible Work Model: CharterUP operates as a remote-first company, with select roles requiring regular, in-office presence based on team and business needs. Role-specific expectations will be shared during the hiring process. U.S.-based employees may reside in any of our 19 approved states.
• Comprehensive Health & Wellness: Medical, dental, and vision insurance, mental health support, virtual care, gym discounts, and family-building benefits. In the U.S., we cover 100% of premiums for employees. International benefits align with local standards.
• Time Off to Recharge: Paid time off so you can truly unplug. U.S.: 15 PTO days (increasing to 20 after 2 years) + 8 paid holidays. International policies vary by country.
• Financial Peace of Mind: Company-paid life, short-term, and long-term disability insurance where available.
• Performance-Driven Culture: Join a fast-moving, ambitious, and collaborative team that wins together.
• Referral Rewards: Earn bonuses for bringing top talent to the team.
• Planning for the Future: Long-term financial planning support. U.S.: 401(k) plan. International: region-specific savings programs where applicable.
• Top-Tier Tech: Choose a Mac or PC, plus monitor, keyboard, and mouse to hit the ground running.

CharterUP is an Equal Opportunity Employer. We are committed to creating an inclusive, accessible, and respectful workplace. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, medical condition, marital status, veteran status, or any other protected characteristic in accordance with applicable federal, state, and local laws in the United States and Canada. If you require accommodation during the recruitment process, please let us know. CharterUP is committed to providing reasonable accommodations during the hiring process. If you need assistance or an accommodation, please contact your recruiter.

Hiring Locations: CharterUP U.S.-based candidates and employees must reside in one of the following states: Arizona, Florida, Georgia, Hawaii, Mississippi, Missouri, North Carolina, New Hampshire, Nevada, New York, Oklahoma, South Dakota, Tennessee, Texas, Utah, Washington, and Wyoming.

We hire in the U.S. and Canada and are actively expanding our global footprint.